On-Site Office & Finance Manager

GL Technologies LLC (Formerly Calibration Consultants); San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

On-site role in San Diego

Management team opportunity

Benefits discussed during interview

Job summary

GL Technologies LLC (Formerly Calibration Consultants) is seeking an experienced Office Manager to own day-to-day administrative and financial operations. This full-time, on-site role in San Diego requires managing payroll, billing, accounts payable/receivable, and HR-related tasks with ownership and cross-team collaboration.

The ideal candidate has 5+ years in office management or accounting support, strong QuickBooks and MS Office skills, and a proactive, detail-oriented mindset.

Qualifications

• At least five years of office-management, bookkeeping, accounting-support, or business-administration experience.
• Strong working knowledge of QuickBooks.
• Demonstrated experience with accounts payable, accounts receivable, billing, payroll, and bank reconciliations.
• Advanced organizational skills and exceptional attention to detail.
• Ability to manage multiple deadlines without losing track of critical obligations.
• Strong written and verbal communication skills.
• High level of discretion when handling payroll, employee, customer, and financial information.
• Ability to independently identify problems, investigate discrepancies, and follow issues through resolution.
• Proficiency with Microsoft Excel, Word, Outlook, and standard office technology.
• Reliable attendance and the ability to work on-site in San Diego, CA.

Responsibilities

• Manage the company’s daily administrative and office operations.
• Coordinate with the accountant and tax professionals to maintain records.
• Oversee accounts payable and ensure timely payments.
• Manage accounts receivable, invoicing, and aging reports.
• Coordinate customer billing and ensure invoices are issued promptly.
• Review payroll, verify hours, rates, reimbursements, deductions, and benefits.
• Reconcile bank accounts, credit cards, payroll activity, and records.
• Prepare weekly cash-flow, receivables, payables, and billing-status reports.
• Maintain master calendar of deadlines.
• Maintain employee files and assist with onboarding and benefits administration.
• Coordinate with managers to obtain timesheets and billing information.
• Maintain organized digital and physical records.
• Identify discrepancies and bring to management’s attention.
• Help develop and enforce administrative controls and procedures.
• Support ownership with special projects as needed.

Skills

Communication

Organizational skills

Multitasking

Attention to detail

Discretion

Written and verbal communication

Education

High school diploma

Business administration or related field (preferred)

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

GL Technologies LLC (Formerly Calibration Consultants) is seeking an experienced Office Manager to own day-to-day administrative and financial operations. This full-time, on-site role in San Diego requires managing payroll, billing, accounts payable/receivable, and HR-related tasks with ownership and cross-team collaboration.

The ideal candidate has 5+ years in office management or accounting support, strong QuickBooks and MS Office skills, and a proactive, detail-oriented mindset.