Office Manager & Accounting Specialist

NCC Talent Solutions, LLC; San Diego (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

A growing CDMO startup in San Diego is seeking an Office Manager & Accountant to oversee daily office operations and accounting functions. The ideal candidate will have over 5 years of experience in finance or office management and be skilled in accounts payable and receivable, expense management, and payroll coordination. This hands-on role is perfect for someone thriving in a small company environment. Relocation assistance is not provided for this position.

Qualifications

• 5+ years of experience in finance, accounting, office management, or operations roles.
• Hands-on experience with AP/AR, expense management, and payroll coordination.

Responsibilities

• Manage accounts payable (AP) and accounts receivable (AR).
• Oversee expense reporting and payroll processing.
• Coordinate day-to-day office operations and vendor management.
• Maintain general ledger accuracy in partnership with an outsourced CPA or accounting firm.
• Support monthly close activities and provide required documentation to finance partners.
• Track vendor contracts, invoices, and payment schedules.
• Assist with budgeting, forecasting, and audit preparation as needed.

Skills

Accounting fundamentals

Organizational skills

General ledger maintenance

Expense management

Forecasting

General ledger

Vendor management

Office operations

Job description

Relocation assistance is not provided for this role. Candidates must be able to work from the listed location without relocation support.

Type: Full-Time, Direct Hire

NCC Talent Solutions is proud to partner with a growing CDMO startup in San Diego to bring on an Office Manager & Accountant. The Office Manager & Accountant serves as a trusted operational partner in a growing, GMP-regulated pharmaceutical environment. This role is responsible for day-to-day office operations and accounting coordination, ensuring smooth internal operations while supporting accurate financial processes.

This is a hands-on, high-ownership role ideal for someone who thrives in small companies, enjoys wearing multiple hats, and brings strong accounting fundamentals paired with excellent organizational skills.

Key Responsibilities

Accounting & Finance Operations

• Manage accounts payable (AP) and accounts receivable (AR)
• Oversee expense reporting, reimbursements, and corporate card programs
• Coordinate payroll processing through a third-party provider (PEO or payroll vendor)
• Maintain general ledger accuracy in partnership with an outsourced CPA or accounting firm
• Support monthly close activities and provide required documentation to finance partners
• Track vendor contracts, invoices, and payment schedules
• Assist with budgeting, forecasting, and audit preparation as needed

Office & Facilities Operations

• Own day-to-day office operations, including supplies, vendors, and service providers
• Coordinate facilities needs (repairs, access, safety, office setup)
• Support onboarding and offboarding logistics (equipment, badges, workspace readiness)
• Serve as the primary point of contact for office-related questions and needs
• Ensure the office environment supports productivity, compliance, and collaboration

Qualifications

Required

• Typically requires 5+ years of experience in finance, accounting, office management or operations roles
• Hands-on experience with AP/AR, expense management, and payroll coordination with external vendor.