On-Site Office & Facilities Coordinator

summitbhc; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Summit Healthcare Mgmt in Franklin, TN is seeking an Office Coordinator to support daily corporate operations onsite. You will coordinate facilities, reception, mail, supplies, and vendor activities, ensuring a welcoming, organized environment.

The role emphasizes professional communication, multi-tasking, and confidentiality, with collaboration across teams. On-site presence is required at headquarters; experience with Microsoft Office is essential.

Qualifications

• High School Diploma or GED required; Associate degree in Business Administration, Office Administration, Facilities Management, or related field preferred.
• Minimum of three (3) years of experience in office administration, office services, office management, workplace coordination, facilities coordination, reception, hospitality, or a related field.
• Experience supporting a professional corporate office environment and coordinating vendors, office services, inventory, purchasing, or facilities operations preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.

Responsibilities

• Greet visitors, notify appropriate personnel, answer and direct calls, respond to general inquiries, and maintain a professional reception environment.
• Receive, sort, distribute, and coordinate mail, packages, courier deliveries, outgoing shipments, postage, and shipping records.
• Provide administrative support, including document preparation, records management, data entry, communications, conference room scheduling, and meeting logistics.
• Support onboarding, workspace readiness, site tours, meetings, and employee events as assigned.

Skills

Customer service

Office communication

Time management

Organizational skills

Problem solving

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Summit Healthcare Mgmt in Franklin, TN is seeking an Office Coordinator to support daily corporate operations onsite. You will coordinate facilities, reception, mail, supplies, and vendor activities, ensuring a welcoming, organized environment.

The role emphasizes professional communication, multi-tasking, and confidentiality, with collaboration across teams. On-site presence is required at headquarters; experience with Microsoft Office is essential.