Office Administrator

Sweeney-Conrad; Kirkland (WA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Dependent coverage

Flexible Spending Accounts

Life and disability insurance

401(k) with employer match

Paid time off

13 paid holidays

Job summary

Ascend is seeking an Office Administrator in Kirkland, WA to support a professional environment with a proactive, service-oriented mindset. This on-site role reports to the Senior Manager of Tax Operations and covers flow, space, and vendor management for a busy firm.

You'll maintain common areas, prepare conference rooms, manage mail, greet visitors, and coordinate events while delivering exceptional client and internal support. Proficiency in Microsoft Office 365 is essential.

Qualifications

• Associate's degree or higher required.
• Valid driver's license and reliable transportation.
• Customer service oriented with a professional demeanor.
• Highly organized with strong attention to detail.
• Proficient in Microsoft Office 365.

Responsibilities

• Maintain common areas and office supplies.
• Prepare and maintain conference rooms for meetings.
• Support office and desk assignments, and space management.
• Greet visitors and answer incoming calls.
• Handle mail, faxes, and shared mailbox emails.
• Support client document drop-offs and on-demand requests.
• Assist with internal and external firm events.
• Manage office vendor relationships and budget.

Skills

Customer service

Communication

Organization

Time management

Microsoft Office 365

Education

Associate's degree or higher

Tools

Microsoft Office 365

SharePoint

Job description

At Sweeney Conrad, our foundation of “people first” begins with our employees—because we know the success of our firm stems from the relationships within it. We consider our employees family and foster a positive work culture, encouraging a healthy balance between work and life; building a career over having a job; continuing education and skill development; and being actively involved in the Puget Sound community where we live, work, and play.

We’re proud of our employees and our culture and have been recognized by Accounting Today as one of the “Best Accounting Firms to Work For” and by Puget Sound Business Journal as one of “Washington’s Best Workplaces”.For more information, visit www.sweeneyconrad.com .

About Ascend

Backed by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow. Ascend provides access to growth capital, robust talent acquisition and training, leading quality management resources,best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today’s industry challenges to reach their full potential. For more information, visit www.ascendtogether.com .

Office Administrator

The Office Administrator serves as the operational backbone of the firm, ensuring a professional, organized, and welcoming environment for team members and clients alike. This role is highly visible and requires a proactive, service-oriented individual who can manage a broad range of administrative, facilities, and client-facing responsibilities.

The Office Administrator is responsible for a variety of tasks that bundle into three core areas of responsibility: flow management, space management, and vendor management. This role is essential to the day-to-day operations of the firm and requires a proactive, organized individual who delivers exceptional customer service to both internal and external clients. This position reports directly to the Senior Manager of Tax Operations and is based in Kirkland, Washington, with an on-site work schedule.

Specific Duties Will Include

• Maintain common areas including the kitchen, breakrooms, and office supplies
• Prepare and maintain conference rooms for meetings, including food and beverage and printed materials
• Support office and desk assignments, office map, and remote team member accommodations
• Serve as the first point of contact for the firm, answering incoming phone calls, and greeting visitors
• Handle all incoming and outgoing communications, including daily mail, faxes, and shared mailbox emails
• Handle client document drop-offs, pick-ups, and on-demand service requests
• Support internal and external firm events
• Maintain, budget, and optimize office vendor services and relationships
• Contribute to the firm's intranet service
• Perform other duties as assigned by the department managers

The successful candidate will have

• Associate's degree or higher
• Valid driver's license and reliable transportation
• Customer service oriented with a warm and professional demeanor
• Discreet and professional when handling sensitive client and firm information
• Self-motivated and disciplined with the ability to anticipate the needs of the office and team
• Highly organized with strong attention to detail
• Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and SharePoint
• Demonstrated experience in managing multiple tasks and in organizing and prioritizing work assignments and ongoing duties
• Ability to communicate effectively and timely in writing and verbally with colleagues, clients, and other external partners
• Ability to work effectively in a diverse team environment

While not required, the following skills would be considered an asset

• Prior experience in a professional office or professional services environment

The pay range for this role is $28.00 - $36.00 per year. This range includes the anticipated low and high end of the pay range for this position. Actual compensation may vary based on various factors, including experience, education, and/or skill level.

For employees working 30 or more hours per week, we offer a comprehensive benefits package that includes medical, dental, and vision coverage, as well as dependent coverage; Health Care and Dependent Care Flexible Spending Accounts; and employer-paid life and disability insurance; and a 401(k) plan with employer match. We also provide flexible time off (PTO) and 13 paid holidays.

At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.