On-Site Office & Facilities Coordinator

CYCLONE GEAR; College Station (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

WAV is seeking an Office Administrator for its College Station, TX location. This on-site role provides front office support, handles calls and mail, coordinates meetings, and backs up counter sales.

The position also supports facilities tasks and vendor coordination, ensuring a smooth daily operation. Applicants should have a High School diploma (associates/bachelor’s preferred) and 3+ years in front desk, reception, or admin roles, with experience in quoting, order entry, or sales support in a

Qualifications

• 3+ years front desk, reception, office administration, or customer service experience in a professional office.
• Experience with quoting, order entry, or sales support in a distribution or B2B environment is preferred.

Responsibilities

• Provide general administrative support, including answering and directing calls, managing correspondence, and filing.
• Greet visitors, manage the front counter and reception area, and ensure a welcoming atmosphere for customers and staff.
• Open the office each business day and keep the front area clean, organized, and stocked.
• Receive, sort, and distribute mail and packages, handling confidential items with discretion.
• Coordinate luncheons and office meetings, including logistics and catering arrangements.
• Back-up assistance to the Executive Administrator as needed.

Skills

Microsoft Office

CRM systems

ERP systems

NetSuite (preferred)

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

CRM

ERP

Job description

WAV is seeking an Office Administrator for its College Station, TX location. This on-site role provides front office support, handles calls and mail, coordinates meetings, and backs up counter sales.

The position also supports facilities tasks and vendor coordination, ensuring a smooth daily operation. Applicants should have a High School diploma (associates/bachelor’s preferred) and 3+ years in front desk, reception, or admin roles, with experience in quoting, order entry, or sales support in a