On-Site Office Administrator for Warehouse & HR Support

PlanetArt; Woodridge (IL); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Life Insurance

401(k) with matching

Pet Insurance

Mental Health Benefits

Time Off Program (vacation, sick days,

Floating holidays

Employee product discounts

Job summary

PlanetArt is seeking a reliable Office Administrator to support our Woodridge facility. This hands-on role serves as the first point of contact for employees, visitors, and vendors in a warehouse-office environment. You’ll answer routine questions, provide direction, and escalate concerns as needed.

You’ll also support HR with communications, events, and recognition activities while performing general administrative tasks and maintaining files and systems. This is a Monday–Friday on-site role.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2+ years in administrative, clerical, receptionist, front desk, or customer service role preferred.
• Experience in warehouse, manufacturing, distribution, or similar environment is a plus.
• Strong customer service and interpersonal skills.
• Professional verbal and written communication skills.
• Basic to intermediate proficiency with Microsoft Office (Word and Excel).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently and know when to elevate an issue.
• Maintain confidentiality and exercise good judgment.
• Remain calm and professional in difficult situations.
• Bilingual English/Spanish preferred.
• Must work on-site five days per week, Monday through Friday.

Responsibilities

• Greet and assist employees, visitors, candidates, vendors, and guests professionally.
• Serve as front-line resource for employees, especially warehouse arrivals.
• Answer calls and emails and direct to correct person/department.
• Respond to routine facility and admin questions and escalate when needed.
• Perform clerical duties: data entry, filing, scanning, copying, document prep.
• Maintain accurate information in company systems and databases.
• Manage mail, packages, and deliveries and coordinate pickups.
• Perform daily opening and closing duties for the office.
• Submit and follow up on routine facility or maintenance requests.
• Assist HR with employee events and recognition activities.
• Prepare materials for employee activities and sign-in sheets.
• Support new-hire welcome activities and milestone recognition.
• Help maintain a professional, welcoming environment.
• Assist with local errands and other admin tasks as needed.
• Follow company policies and safety requirements.
• Track and replenish office supplies.

Skills

Customer service

Interpersonal skills

Verbal & written communication

MS Office

Organizational skills

Multitasking

Independent work

Confidentiality

Calm under pressure

Bilingual English/Spanish (preferred)

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office (Word, Excel)

Slack

Zoom

Email

Job description

PlanetArt is seeking a reliable Office Administrator to support our Woodridge facility. This hands-on role serves as the first point of contact for employees, visitors, and vendors in a warehouse-office environment. You’ll answer routine questions, provide direction, and escalate concerns as needed.

You’ll also support HR with communications, events, and recognition activities while performing general administrative tasks and maintaining files and systems. This is a Monday–Friday on-site role.