Warehouse Office Administrator

Intercounty Appliance Corp.; Medford (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Intercounty Appliance Corp. in Medford, NY, is seeking a Warehouse Operations support role to join the on-site team.

The position runs 6am–3pm, Monday–Friday, in the Warehouse department and offers hands-on duties within distribution and compliance. The role involves collecting inbound paperwork, confirming trucker appointments, and managing access control, with additional backup support for the Office Administrator and Traffic Manager.

Qualifications

• Knowledge of Excel and Word; Intermediate to advanced spreadsheet skills.
• Access database knowledge and basic data entry experience.

Responsibilities

• Collects paperwork for inbound deliveries (BOL, manifests, etc.).
• Verifies trucker appointments and notifies supervisor of arrivals.
• Monitors and controls parking lot access; issues one-time passcodes as needed.
• Backs up Office Administrator and Traffic Manager duties.
• Creates spreadsheets and memos to support operations.

Skills

Excel/Word

Access DB

Tools

Access database

Job description

Benefits

• 401(k)


• 401(k) matching


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance

Job description

Shift: 6am – 3pm Monday – Friday

Department: Warehouse

Essential Duties and Responsibilities:

Operations

1. Collects paperwork for inbound deliveries (IE, BOL, manifests, etc.) throughout the day.


2. Verifies trucker appointments via: “A” phone or at the Warehouse entrance window and notifies Supervisor of arrival.


3. Monitors and greets people entering the parking lot via the gate access system. Question’s purpose: allows/denies access to premises.


4. Assigns one-time passcodes for inbound deliveries and others. Coordinates one-time code issuance with the traffic manager.


5. Assigns / Deletes site access (codes or License plate information) for all employees including Temps.


6. Monitors insurance (COIs) coverage and requests with Intercounty insurance broker. Adds new and deletes obsolete vendors. Communicates status on a monthly basis.


7. Monitors / Collects and communicates results of weekly housekeeping audits. Tracks open items and assignments monthly.


8. Monitors/ Collects and reports daily results of forklift training. Maintains practical and formal training documents (Paper and Electronic)


9. Monitors, collects, and communicates results of any quality checks. Provides information to supervisors and Managers.


10. Acts as a backup, covers days off and vacation time for Office Administrator and Traffic Manager


11. Creates spreadsheets and Memos to support operations as needed.


12. Supports Return and Cycle Counting efforts by entering database information or creating/verifying reports.

Safety / Housekeeping

1. Enforces, cooperates with, and complies with all Company safety, inventory control policies, rules, and regulations.


2. Participates in safety walk-throughs and presents information weekly to the Director of Distribution.

SKILLS

1. Knowledge of Excel and Word with the ability to create spreadsheets (Intermediate to advanced knowledge required)


2. Access database knowledge A+++++