Office Administrator

gobravvo; Los Angeles (CA); Vor Ort; USD 42.000 - 65.000; Vollzeit

Benefits dieser Stelle

Health benefits

Retirement plan

Professional development

Onsite work culture

Zusammenfassung

gobravvo is seeking an Office Administrator to support and optimize daily operations across multiple office sites in a full-time, onsite capacity in Los Angeles. The role encompasses administrative, financial, vendor management, and facilities responsibilities to ensure a safe, organized, and productive workplace.

You will collaborate with internal teams and external vendors, manage procurement and inventory, oversee contract administration, and help track expenditures while supporting business

Qualifikationen

• Bachelor's degree with 5+ years of office administration/procurement experience, or 6+ years in related roles without a degree.
• Proficiency in Microsoft Word and Excel for Windows.
• Strong arithmetic skills to support financial tasks.
• Excellent written and verbal communication skills for collaboration.
• Full-time onsite availability across multiple office locations.

Aufgaben

• Coordinate facility maintenance and building services with vendors and internal teams.
• Code and process revenue, and establish procedures for financial reconciliations.
• Manage contract entry and tracking, monitor terms, and ensure timely payments.
• Source and compare supplier quotes for materials, supplies, and services.
• Prepare and manage annual operating budgets, update forecasts, and monitor spending.
• Review financial and operational activities, produce regular reports, and process payables.
• Coordinate vehicle fleet operations with designated contacts.
• Maintain supply inventories and suggest improvements to procedures and safety plans.
• Ensure PCI data security standards compliance and train staff.

Kenntnisse

Strong communication

Excellent organizational skills

Detail-oriented

Task management

Multitasking

Ausbildung

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Jobbeschreibung

Office Administrator

The Office Administrator plays a crucial role in supporting and optimizing daily operations across multiple office locations. This position is responsible for ensuring that all administrative processes, financial functions, vendor relationships, and facility management duties are executed efficiently and effectively. The Office Administrator will be dedicated to maintaining a safe, organized, and productive workplace while continuously seeking opportunities to improve office procedures. This is an onsite position, requiring full-time presence to provide hands‑on support and coordination at multiple office sites.

As an Office Administrator, you will collaborate with internal teams and external vendors, manage procurement and inventory, oversee contract administration, and ensure compliance with financial and operational procedures. You will also play a key role in tracking expenditures, coordinating maintenance, and supporting organizational initiatives such as safety planning and business continuity strategies. This comprehensive role is integral to the smooth functioning of the company’s offices and the achievement of operational objectives.

Office Administrator - Summary

• Supports daily operations across multiple office locations, focusing on administrative, financial, and facilities management.
• Works closely with colleagues, vendors, and internal support teams to ensure seamless office functionality.
• Maintains compliance with data security, safety, and business continuity requirements.
• Provides hands‑on support in a full-time, onsite capacity.

Duties & Responsibilities

• Coordinate facility maintenance and building support services with vendors and internal teams to ensure optimal office conditions.
• Accurately code and process revenue, establish procedures for financial reconciliations, and promptly complete expense adjustments.
• Manage contract entry and tracking, monitor contract terms, and ensure timely payments.
• Source and compare supplier quotes for materials, supplies, and services, focusing on value and quality.
• Prepare and manage annual operating budgets, estimate purchasing and service costs, update monthly forecasts, and monitor spending.
• Review financial and operational activities, maintain regular reporting, and process payables and expense reports as needed.
• Coordinate vehicle fleet operations in collaboration with designated contacts.
• Maintain accurate supply inventory records and recommend improvements to office procedures, safety protocols, and business continuity plans.
• Ensure compliance with payment card industry data security standards and audit requirements, and facilitate related staff training.

Salary & Benefits

• Competitive salary commensurate with experience and qualifications.
• Comprehensive benefits package available to full-time employees, including health, dental, and retirement plan options, where applicable.
• Opportunities for professional development and growth within the company.
• Supportive and collaborative work environment dedicated to operational excellence.

Qualifications & Requirements

• Bachelor's degree and a minimum of five years of relevant experience in office administration and procurement; alternatively, six or more years of directly related experience can substitute for a degree.
• Proficiency in Microsoft Word and Excel for Windows.
• Strong arithmetic skills to support financial and administrative tasks.
• Excellent written and verbal communication skills for effective collaboration with colleagues and external partners.
• Keen attention to detail, strong organizational abilities, and effective task management skills.
• Demonstrated ability to meet deadlines and coordinate tasks across multiple functions and priorities.
• Full-time onsite availability, with the flexibility to support multiple office locations as needed.

Ideal Candidate Snapshot

• Experience in project management, budgeting, and forecasting is highly desirable.
• Advanced purchasing or procurement expertise beyond the required baseline experience.
• Ability to thrive in a fast‑paced, multi-location environment.
• Proactive, solutions-oriented mindset with a commitment to continuous process improvement.
• Exceptional organizational and interpersonal skills, with the ability to manage multiple priorities simultaneously.

Other Relevant Information

• The Office Administrator position offers the opportunity to work in a vibrant, collaborative, and diverse workplace.
• Applicants must be able to commute and work onsite as required by operational needs.
• Working in this role provides exposure to a wide range of administrative and business functions, supporting career growth and skill development.

The company is an Equal Opportunity Employer and values diversity in its workforce. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.