Office Administrator

Avantier Inc.; Plainfield (NJ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Avantier Inc. is seeking an experienced Office Administrator to support daily office operations at our North Plainfield, NJ location. You will manage communications, invoicing, and inventory coordination in a fast-paced environment to keep daily activities running smoothly.

The ideal candidate is organized, proactive, and capable of multitasking across teams while maintaining high accuracy and efficiency in administrative tasks.

Qualifications

• 2+ years of experience in an office coordination, administrative, or operations support role.
• Experience with invoicing, documentation, inventory management, and phone handling.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Strong organizational and time management skills.
• Ability to multitask and work independently.
• High attention to detail and accuracy.
• Self-motivated with a proactive mindset.

Responsibilities

• Prepare packing slips, invoices, and related documentation.
• Manage emails, follow-ups, and internal/external communication.
• Prioritize tasks based on urgency and business needs.
• Maintain office procedures, records, and organizational systems.
• Assist with inventory tracking and office supply coordination.
• Handle incoming phone calls and route inquiries appropriately.
• Support managers and cross-functional teams with daily operations.
• Identify and communicate issues proactively.
• Assist with ad-hoc operational, administrative, and office tasks as needed.

Skills

Communication skills

Microsoft Office

Multitasking

Detail oriented

Organizational skills

Time management

Independent worker

Proactive mindset

Tools

Microsoft Office Suite

Job description

About Avantier Inc.

At Avantier, you won't just "have a job" - you'll work on real, cutting-edge technology used in aerospace, defense, and life sciences.

Job Description

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Office Administrator

Location: North Plainfield, New Jersey

Company: Avantier - Premium Custom Optics Manufacturer

Base Salary: $50,000 - $65,000

About Avantier Inc.

At Avantier, you won't just "have a job" - you'll work on real, cutting-edge technology used in aerospace, defense, and life sciences.

We are a global photonics company (25+ years), specializing in custom optical design, engineering, and manufacturing for high-tech industries worldwide.

Position Overview

Avantier is seeking an experienced Office Administrator to support daily office and operational activities. We are looking for someone who has previously worked in a similar role and can confidently manage administrative tasks, communication, inventory coordination, and follow-ups in a fast-paced environment.

The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities while communicating effectively across teams.

Key Responsibilities

• Prepare packing slips, invoices, and related documentation
• Manage emails, follow-ups, and internal/external communication
• Prioritize tasks based on urgency and business needs
• Maintain office procedures, records, and organizational systems
• Assist with inventory tracking and office supply coordination
• Handle incoming phone calls and route inquiries appropriately
• Support managers and cross-functional teams with daily operations
• Identify and communicate issues proactively
• Assist with ad-hoc operational, administrative, and office tasks as needed

Qualifications

• 2+ years of experience in an office coordination, administrative, or operations support role
• Experience with invoicing, documentation, inventory management, and phone handling
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Strong organizational and time management skills
• Ability to multitask and work independently
• High attention to detail and accuracy
• Self-motivated with a proactive mindset

Why Join Avantier

• Competitive compensation and full benefits (Medical, Dental, Vision, 401k)
• Opportunity to work in a growing high-tech industry
• Collaborative, hands-on environment with real impact

Additional Information

• Work Hours: Monday-Friday, 9:00 AM - 6:00 PM
• Work Location: In-person (5 days/week)
• Job Type: Full-time