On-Site Medical Secretary & Admin Coordinator

Virtua Health; Moorestown Township (NJ); On-site; USD 26,000 - 39,000; Part time

Benefits offered by this job

Medical insurance

Dental/vision insurance

Flexible spending accounts

Retirement plan (401(k))

Paid time off & sick leave

Disability insurance

Life insurance

Tuition assistance

Employee assistance program

Job summary

Virtua Health in Moorestown, NJ seeks a part-time, per diem administrative secretary to support hospital/clinic operations. You will handle front-desk activities, patient registration, and billing tasks in a medical setting.

The role requires medical terminology knowledge, strong communication, and organizational skills; prior hospital/clinic experience preferred. On-site duties with standard daytime shifts support patient flow and administrative efficiency.

Qualifications

• Proficiency with computers for data entry, word processing, and generating reports.
• Working knowledge of medical terminology.
• Excellent communication skills (verbal, written, listening).
• Strong organizational skills with good judgment to prioritize duties.
• Familiarity with department policies or ability to learn quickly.

Responsibilities

• Greets patients and visitors; maintains patient flow.
• Screens calls and correspondence for materials, records, and appointments; adheres to HIPAA guidelines.
• Sorts and distributes mail.
• Performs registration and billing tasks; verifies coding, insurance, co-pays, and referrals.
• Acts as liaison with Patient Accounting/Physician billing to clarify billing issues.
• Produces and maintains reports and documentation (productivity, medical records, audits, etc.).
• Schedules meetings; prepares minutes and memos; may manage calendars for management.
• Assists in orienting new staff; supports performance improvement initiatives; coordinates staff schedules.
• May lead clerical staff on projects to ensure workflow.
• Maintains office equipment and supplies; handles regulatory records as needed.

Skills

Data entry

Word processing

Report production

Medical terminology

Communication skills

Organizational skills

Education

High School diploma or GED

Associate's Degree in Medical Secretarial Science

Job description

Virtua Health in Moorestown, NJ seeks a part-time, per diem administrative secretary to support hospital/clinic operations. You will handle front-desk activities, patient registration, and billing tasks in a medical setting.

The role requires medical terminology knowledge, strong communication, and organizational skills; prior hospital/clinic experience preferred. On-site duties with standard daytime shifts support patient flow and administrative efficiency.