On-Site Litigation Assistant & Case Coordinator

Morgan & Morgan, P.A.; Jacksonville (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) plan

Paid time off

Paid holidays

Job summary

Morgan & Morgan, P.A. is seeking an Administrative Assistant to support a lead attorney and litigation paralegal in a fast-paced personal injury practice. You will handle scheduling, filing, billing support, and document management, collaborating closely with attorneys and clients.

The role emphasizes on-site participation, accuracy in handling pleadings, and proactive process improvement to streamline workflows within the firm.

Qualifications

• High school diploma or GED.
• Associate’s Degree in Paralegal Studies, Bachelor’s Degree, or a Paralegal Certificate (preferred).
• Experience in Personal Injury, Workers Compensation, Premises, First Party or other injury related practice areas (preferred).
• At least 2 years of experience as an Administrative Assistant preferably in a law firm setting or in a corporate legal department.
• Highly organized with the ability to multitask, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision.
• Strong written and verbal communication skills, including good presentation skills.
• This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.

Responsibilities

• Perform administrative duties, such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics.
• Maintain pleadings and discovery indexes
• Organize exhibits, documents, evidence, briefs, and appendices
• Implement and improve upon administrative processes for more efficient workflow
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation
• Draft and proofread correspondence and legal documents, such as pleadings and contracts
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions
• Manage, organize, and maintain documents in paper or electronic filing systems
• Provide general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements
• Performs other related duties as assigned to meet the needs of the business

Skills

Multitasking

Time management

Communication

Attention to detail

Education

High school diploma or GED

Associate’s Degree in Paralegal Studies

Bachelor’s Degree

Paralegal Certificate

Job description

Morgan & Morgan, P.A. is seeking an Administrative Assistant to support a lead attorney and litigation paralegal in a fast-paced personal injury practice. You will handle scheduling, filing, billing support, and document management, collaborating closely with attorneys and clients.

The role emphasizes on-site participation, accuracy in handling pleadings, and proactive process improvement to streamline workflows within the firm.