On-Site Lab Admin - Invoicing & Purchasing

Scientific Safety Alliance, an Inc. 5000 Company; Carrollton (TX); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

401(k) plan

Paid time off

Job summary

Scientific Safety Alliance in Carrollton, TX, is seeking an Administrative Assistant to keep the laboratory's business operations running smoothly. This on-site role owns invoicing, purchasing, and day-to-day office administration, and serves as the first point of contact for customers.

You will work closely with lab staff and the Office Operations Manager to ensure accuracy, timely responses, and audit-ready records, while supporting onboarding and ad hoc projects.

Qualifications

• 2+ years of experience in administrative, billing, or purchasing roles.
• Experience with invoicing, purchase orders, or accounts receivable preferred.
• Experience in a laboratory, manufacturing, engineering, or technical services environment is advantageous.
• Exposure to ISO/IEC 17025, ISO 9001, or similar quality systems is helpful.
• Strong numerical accuracy and attention to detail are essential.

Responsibilities

• Manage customer invoicing in NetSuite and billing portals with accuracy.
• Create and track purchase orders for lab consumables and office needs.
• Support accounts receivable and respond to billing queries promptly.
• Coordinate shipping, vendor communications, and records for audits.
• Greet visitors, handle site sign-in, and provide general admin support.
• Maintain organized filing and update office procedures and controls.

Skills

Attention to detail

Organization

Professional communication

Ownership and follow-through

Confidential information handling

Problem solving

Education

High school diploma

Associate degree / coursework in business or administration

Tools

NetSuite

ERP

CRM

LIMS

QuickBooks

Job description

Scientific Safety Alliance in Carrollton, TX, is seeking an Administrative Assistant to keep the laboratory's business operations running smoothly. This on-site role owns invoicing, purchasing, and day-to-day office administration, and serves as the first point of contact for customers.

You will work closely with lab staff and the Office Operations Manager to ensure accuracy, timely responses, and audit-ready records, while supporting onboarding and ad hoc projects.