On-Site Administrative & Billing Coordinator

Scientific Safety Alliance; Carrollton (TX); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Paid time off

Competitive pay

Job summary

PreciLab, a Scientific Safety Alliance company, is seeking an Administrative Assistant in Carrollton, TX on-site. You will manage invoicing, purchasing, and day-to-day office administration, serving as the first point of contact for lab customers.

The role emphasizes accuracy, record-keeping, and timely responses. You will collaborate with lab staff, the Office Operations Manager, and SSA’s shared finance team to keep billing and purchasing running smoothly.

Qualifications

• 2+ years in administrative, office coordination, billing, or purchasing roles.
• Experience invoicing, purchase orders, or accounts receivable preferred.
• Experience in a laboratory, manufacturing, or technical services environment is an advantage.
• Exposure to ISO/IEC 17025 or quality-accredited environments is helpful.

Responsibilities

• Enter and issue customer invoices in NetSuite and portals.
• Check invoices against jobs, quotes, and POs for accuracy.
• Support AR collections and process credits or corrections.
• Create and manage purchase orders for lab consumables, equipment, and office supplies.
• Coordinate supplier quotes, lead times, and shipments.
• Provide office scheduling, travel, and onboarding support.

Skills

Strong attention to detail

Strong organization skills

Clear professional communication

Ownership and follow-through

Confidential information handling

Problem solving instinct

Education

High school diploma or equivalent; associate degree/administration coursework preferred

Tools

Microsoft Excel

ERP/CRM systems

NetSuite/QuickBooks familiarity

Electronic filing systems

Office equipment & procedures

Job description

PreciLab, a Scientific Safety Alliance company, is seeking an Administrative Assistant in Carrollton, TX on-site. You will manage invoicing, purchasing, and day-to-day office administration, serving as the first point of contact for lab customers.

The role emphasizes accuracy, record-keeping, and timely responses. You will collaborate with lab staff, the Office Operations Manager, and SSA’s shared finance team to keep billing and purchasing running smoothly.