On-Site Hospitality & Events Coordinator

Legends; Tampa (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

LEGENDS & ASM GLOBAL seeks an experienced hospitality administrator to support culinary and catering operations at the AdventHealth Training Center in Tampa. You will manage menus, recipes, SOPs, and event packets, while coordinating purchasing, inventory, and scheduling for training camp and special events.

Role requires strong organizational and communication skills, experience in fast-paced environments, and flexibility to work evenings and weekends as needed.

Qualifications

• Associate or bachelor's degree preferred.
• Experience in hospitality, culinary operations, catering, food and beverage, sports, or event management preferred.
• Experience working in a fast-paced hospitality, sports, or training facility environment is preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); scheduling, inventory, or event management software is a plus.
• Strong organizational, time management, multitasking, and attention-to-detail skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Understanding of culinary terminology, menu development, food cost controls, and banquet/event operations preferred.
• Strong analytical and problem-solving abilities with a customer-service and team-first mindset.
• Ability to maintain confidentiality regarding personnel and financial information.
• Must be available to work flexible hours, including evenings, weekends, holidays, training camp periods, and special events at the AdventHealth Training Center.
• Food safety certification preferred or ability to obtain.
• Bilingual is a plus.

Responsibilities

• Menu, Recipe & Documentation Management Maintain and organize recipe databases, menu files, SOPs, BEOs, event packets, calendars, and departmental files for culinary and catering operations.
• Assist with menu development, formatting, distribution, and preparation of BEOs and operational packets for daily operations, training camp, player meals, and special events.
• Coordinate purchasing requests, vendor communications, supply orders, invoices, and inventory documentation.
• Maintain accurate digital inventory records, including post-event inventory entry, reconciliation, and end-of-month counts and reporting.
• Assist with receiving and verifying warehouse and vendor deliveries while maintaining organized inventory records.
• Prepare reports on food costs, labor metrics, inventory levels, and operational performance.
• Support scheduling, payroll documentation, and employee records for culinary and catering team members.
• Coordinate onboarding paperwork, uniform issuance, orientation, and training documentation for new culinary and catering employees.
• Communicate event updates, schedule changes, and operational information to internal departments.
• Coordinate logistics for catering functions, banquets, training camp hospitality, and special events, including diagrams and staffing documents.
• Provide floor and operational support during events and training camp by assisting with setup/breakdown, vendor coordination, and on-site leadership support.
• Ensure compliance with food safety regulations and company policies.

Skills

Strong organizational skills

Excellent written and verbal沟通

Education

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

Scheduling software

Inventory management software

Job description

LEGENDS & ASM GLOBAL seeks an experienced hospitality administrator to support culinary and catering operations at the AdventHealth Training Center in Tampa. You will manage menus, recipes, SOPs, and event packets, while coordinating purchasing, inventory, and scheduling for training camp and special events.

Role requires strong organizational and communication skills, experience in fast-paced environments, and flexibility to work evenings and weekends as needed.