On-site Global Executive Assistant to CEO (Mandarin)

HR on Demand; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

HR On Demand is seeking an Executive Assistant for a fully on-site role at our Hutto, TX facility, supporting the CEO and senior leadership with calendar management, travel coordination, and communications.

The ideal candidate will thrive in a high-growth, ambiguous environment, be proactive, and assist with bilingual English/Mandarin documentation and cross-border collaboration with our Taiwan-based teams.

Qualifications

• 3+ years of experience in executive support or similar role.
• Mandarin/Chinese proficiency highly desired.
• Bachelor's degree in Business Administration, Communications, or related field.
• Demonstrated ability to manage multiple priorities simultaneously and remain composed under pressure.
• Strong interpersonal and communication skills, with a high level of professionalism and emotional intelligence.

Responsibilities

• Provide high-level administrative support to the CEO and executive leadership team, including complex calendar management.
• Serve as a primary point of contact and communication bridge between executives and internal/external stakeholders, including our Taiwan-based engineering and leadership teams.
• Prepare, translate, and proofread correspondence, reports, presentations, and other documents in both English and Mandarin Chinese.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Organize and support executive meetings - prepare agendas, capture action items, distribute notes, and track follow-through.
• Handle confidential information with the utmost discretion; serve as a trusted confidant to senior leadership.
• Manage ad hoc projects and special assignments as directed by executives, adapting quickly to shifting priorities.
• Coordinate logistics for VIP visits, company events, board meetings, and executive off-sites.
• Liaise with cross-functional teams (HR, Finance, Operations, IT) on behalf of executives to move initiatives forward.
• Manage office supply procurement, expense reporting, and vendor coordination tied to the executive office.
• Support onboarding logistics and administrative needs for executive-level new hires and visiting delegations.
• Perform general administrative duties including filing, data entry, document management, and office organization.

Skills

Calendar management

Executive support

Cross-functional communication

Multitasking

Professionalism

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Zoom

Slack

PowerPoint

Job description

HR On Demand is seeking an Executive Assistant for a fully on-site role at our Hutto, TX facility, supporting the CEO and senior leadership with calendar management, travel coordination, and communications.

The ideal candidate will thrive in a high-growth, ambiguous environment, be proactive, and assist with bilingual English/Mandarin documentation and cross-border collaboration with our Taiwan-based teams.