On-Site Full-Time Mailroom Clerk - Corrections Facility

LaSalle Corrections; Ocilla (GA); On-site; USD 22,000 - 31,000; Full time

Job summary

LaSalle Corrections in Ocilla, GA seeks a detail-oriented Mailroom Clerk to manage inmate mail, verify rules, and process correspondence. This on-site role requires strong organizational skills and accuracy in handling mail, money orders, and publications.

You will maintain records, respond to inmate inquiries, and ensure security with thorough scanning of mail. A high school diploma is required; Spanish language skills are preferred.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Proficient in reading and speaking Spanish preferred
• Must have the ability to follow direct orders and communicate clearly with the chain of command.
• Must be able to pass a drug test and criminal background.

Responsibilities

• Review incoming books intended for inmates’ receipt; inspect general inmate correspondence, publications and packages.
• Maintain all records and files pertinent to processing inmate correspondence and mailroom activities.
• Issue postage and writing materials to indigent inmates and maintain all necessary records pertinent to the issuance of such postage and materials.
• Interpret correspondence rules and obtain information on proper procedures for handling inmate correspondence.
• Prepare various forms related to the processing of inmate correspondence and mailroom functions.
• Respond to inmate questions, complaints, and/or requests pertaining to their correspondence.
• Ensure inmates do not handle other inmates’ correspondence.
• All outgoing mail shall be scanned for content (contraband, gang related material, security issues, etc.). Any suspicious material shall be reported immediately.
• All incoming mail (with the exception of legal mail) shall be opened and the contents scanned and examined for contraband or any material, written or otherwise, that may endanger the order or security of the facility. All correspondence shall be resealed.
• All money orders addressed to detainees will be brought to the Business Manager daily. All cash currencies shall be returned to the sender. All money orders mailed for a detainee that is no longer housed here shall be returned to the sender utilizing proper procedures.
• All mail shall be sorted by addressee name and number and the offender’s current housing assignment shall be hand written on outside of the envelope.
• Upon completion of processing, all mail shall be delivered to the housing area.
• All un-deliverable mail shall be returned to the mail room for proper processing.
• Mailroom personnel shall be responsible for the proper screening of all publications for distribution to offenders.

Skills

Verbal communication

Written communication

Interpersonal skills

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Job description

LaSalle Corrections in Ocilla, GA seeks a detail-oriented Mailroom Clerk to manage inmate mail, verify rules, and process correspondence. This on-site role requires strong organizational skills and accuracy in handling mail, money orders, and publications.

You will maintain records, respond to inmate inquiries, and ensure security with thorough scanning of mail. A high school diploma is required; Spanish language skills are preferred.