On-Site Front Desk Coordinator — Elevate the Office Experience

Advent Talent Group; Minneapolis (MN); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Job summary

Advent Talent Group is seeking a Front Desk Coordinator for a well-loved Twin Cities fast-casual brand. This long-term contract opportunity offers visibility across the organization and the chance to play a key role in creating a positive employee experience.

This role is ideal for someone who enjoys being at the center of office activity, keeping operations running smoothly, and serving as the welcoming face of the organization.

Qualifications

• 3+ years of office administration, front desk, executive support, or office coordination experience.
• Advanced Microsoft Office skills, including Outlook, Teams, Word, PowerPoint, and Excel.
• Experience with Concur, Expensify, Workday, or similar expense management systems.
• Strong organizational, multitasking, and prioritization skills.
• Excellent written and verbal communication skills.
• Professional presence and the ability to interact confidently with executives and business leaders.
• Ability to manage changing priorities, frequent interruptions, and multiple requests.
• Strong attention to detail and commitment to providing excellent service.
• Bachelor's degree preferred.

Responsibilities

• Serve as the first point of contact for visitors, employees, and vendors.
• Provide administrative support to leadership and internal teams.
• Coordinate meetings, conference rooms, catering, and office events.
• Manage incoming and outgoing mail, shipping, and package distribution.
• Process expense reports, invoices, and related administrative documentation.
• Support office operations and help maintain a welcoming, organized workplace environment.
• Assist with employee engagement initiatives and culture-building activities.
• Partner with internal and external stakeholders while maintaining a high level of professionalism.
• Handle confidential information with discretion and sound judgment.
• Support special projects and provide flexible assistance as business needs evolve.

Skills

Office administration

Customer service

Communication

Multitasking

Education

Bachelor's degree preferred

Tools

Outlook

Microsoft Teams

Word

PowerPoint

Excel

Job description

Advent Talent Group is seeking a Front Desk Coordinator for a well-loved Twin Cities fast-casual brand. This long-term contract opportunity offers visibility across the organization and the chance to play a key role in creating a positive employee experience.

This role is ideal for someone who enjoys being at the center of office activity, keeping operations running smoothly, and serving as the welcoming face of the organization.