On-Site Finance & Administration Coordinator

Feeding America; Wyoming, Northern (OH, KY); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Paid time off

401(k) retirement plan

Health insurance

Job summary

Food Bank of Wyoming is seeking a Finance and Administrative Coordinator to serve as the primary on-site Finance contact and support daily operations. The role covers financial administration, onboarding, vendor coordination, and compliance with grant requirements.

You will collaborate with the Aurora Finance team and other departments to ensure accurate financial processes, timely deposits, and strong internal controls. This position requires attention to detail and confidentiality.

Qualifications

• High school diploma or equivalent; associate degree in accounting/finance a plus.
• Minimum of two years in financial administration, bookkeeping, AP/AR, or related role.
• Strong organizational and time-management skills; ability to manage multiple tasks.

Responsibilities

• Coordinate accounts payable and accounts receivable functions.
• Process and deposit all organizational funds, including donations and payments.
• Prepare monthly deposit reports and reconcile daily donations.
• Enter and reconcile daily donations in databases and prepare monthly reports.
• Maintain financial records to support audits and grant reporting.
• Track invoices for USDA and other government grants and ensure compliance.
• Assist with grant documentation and reporting for Development and Finance teams.
• Process agency payments and prepare monthly statements.
• Review agency accounts and follow up on delinquent payments.
• Submit and code invoices through Concur with approvals and payment monitoring.
• Support staff expense reports and Concur spend management.

Skills

Accounts payable

Accounts receivable

Budget tracking

Vendor coordination

Non-profit experience

Education

High school diploma

Associate’s degree in accounting/finance

Tools

Concur

CERES

Microsoft Office

Job description

Food Bank of Wyoming is seeking a Finance and Administrative Coordinator to serve as the primary on-site Finance contact and support daily operations. The role covers financial administration, onboarding, vendor coordination, and compliance with grant requirements.

You will collaborate with the Aurora Finance team and other departments to ensure accurate financial processes, timely deposits, and strong internal controls. This position requires attention to detail and confidentiality.