On-Site Facilities & Operations Coordinator (SF)

TEEMA Group; San Francisco (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

TEEMA Group is seeking an organized Facilities Department Coordinator to join our San Francisco team on-site. You will be the administrative backbone, coordinating work orders, vendor partnerships, safety compliance, scheduling, and helpdesk functions to ensure smooth operations.

You will report to the Facilities Operations Manager and serve as the liaison between internal departments, staff, and external contractors, driving proactive communication and exceptional service delivery in a

Qualifications

• High School Diploma or GED is required.
• 4–7 years of progressive office management, procurement, or administrative support experience.
• Fluent English with strong written and verbal communication.
• Experience with vendor management and billing.
• Proficient in Microsoft Office Suite; ability to create charts/graphs.
• Ability to pass health and clearance requirements.
• Associate's or Bachelor's in a related field is preferred.

Responsibilities

• Coordinate administrative support for project initiatives and maintain records.
• Schedule trainings, meetings, and prepare reports; manage the Room Setup Helpdesk.
• Handle procurement, vendor management, RFP tracking, and work order processing.
• Assist with CMMS methodologies and maintenance/asset management processes.
• Support safety inspections, maintenance programs, and data audits.
• Assign facility schedules and handle internal and external inquiries promptly.

Skills

Fluent English

Vendor mgmt

Time management

MS Office

Communication skills

Education

High School Diploma or GED

Associate's or Bachelor's Degree (related field)

Tools

CMMS

Job description

TEEMA Group is seeking an organized Facilities Department Coordinator to join our San Francisco team on-site. You will be the administrative backbone, coordinating work orders, vendor partnerships, safety compliance, scheduling, and helpdesk functions to ensure smooth operations.

You will report to the Facilities Operations Manager and serve as the liaison between internal departments, staff, and external contractors, driving proactive communication and exceptional service delivery in a