On-Site Facilities Coordinator — San Francisco

TEEMA Group; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

TEEMA Group in San Francisco is seeking an organized Facilities Department Coordinator to join on-site operations, serving as the administrative backbone for work orders, vendor coordination, safety compliance, and internal communications.

Reporting to Facilities Operations Manager, you will manage scheduling, CMMS processes, invoicing coordination, and helpdesk tasks while maintaining documentation and driving service delivery across departments.

Qualifications

• Education: High School Diploma or GED required.
• 4–7 years of progressive office administration, procurement or support experience.
• Strong written and verbal English with cross-department collaboration.
• Vendor and financial management experience including billing and scheduling.
• Project and time management skills with ability to multi-task under tight deadlines.
• Proficiency in Microsoft Word/Excel/Email; willingness to learn new platforms.
• Must pass health clearance requirements on hire.

Responsibilities

• Coordinate work order workflows, vendor partnerships, safety compliance, scheduling, and helpdesk functions.
• Serve as liaison between internal departments, staff and external contractors.
• Develop, document and apply CMMS methodologies for facility operations.
• Assist with pricing, processing invoices and coordinating service contracts.
• Administer data audits to ensure system data integrity.
• Assign facility schedules, daily work plans and project activities.

Skills

Fluent English

Vendor management

Project management

Time management

Procurement

Education

High School Diploma or GED

Associate's or Bachelor's Degree in Business Administration or Healthcare Management

Tools

MS Office

CMMS

Job description

TEEMA Group in San Francisco is seeking an organized Facilities Department Coordinator to join on-site operations, serving as the administrative backbone for work orders, vendor coordination, safety compliance, and internal communications.

Reporting to Facilities Operations Manager, you will manage scheduling, CMMS processes, invoicing coordination, and helpdesk tasks while maintaining documentation and driving service delivery across departments.