On-Site Facilities & Engagement Administrator

Oaktree Capital Management, L.P.; Los Angeles (CA); Sur place; USD 85 000 - 105 000; Plein temps

Avantages offerts par ce poste

Discretionary bonus incentives

Comprehensive benefits package

Flexible work arrangement

Résumé du poste

Oaktree Capital Management, L.P. in Los Angeles seeks an Administrator in Workplace Services to support corporate facilities, employee engagement, and event spaces. You will help manage daily operations, coordinate with vendors, and maintain a smooth, collaborative environment within our hybrid-work model.

The role emphasizes strong communication, problem-solving, and attention to detail, with a focus on delivering excellent service to employees and visitors in a fast-paced office setting.

Qualifications

• Five years of experience in administration, facilities, hospitality, or office management.
• Demonstrated problem-solving skills and effective business writing.
• Strong Excel and PowerPoint proficiency with charting and style guidelines.
• Ability to manage tasks with competing priorities and deadlines.

Responsabilités

• Assist with day-to-day operation of corporate facilities; maintain spaces to a high standard.
• Set up, configure, and break down conference rooms and event spaces.
• Coordinate with building management, vendors, and service providers on maintenance and issues.
• Escort vendors, contractors and service technicians as needed for operations.
• Conduct routine inspections of spaces for cleanliness and readiness.
• Collaborate with engineers to ensure service requests are completed promptly.
• Respond to employee requests related to facilities and amenities.
• Maintain budget for Corporate Facilities; complete quarterly/annual analyses.
• Review vendor invoices; ensure accurate coding and timely payment.
• Recommend new tactics to engage employees within workplace strategies.
• Assist in artwork placement and employee recognition assets.
• Support visitor experience for LA office; assist external guests and internal tours.
• Contribute to Our Communities Matter charity platform and volunteer opportunities.
• Assist with emergency preparedness and broad employee communications.

Connaissances

Communication skills

Problem-solving

Time-management

Customer service

Attention to detail

Interpersonal skills

Initiative

Professional writing

Formation

College degree preferred

Outils

Excel

PowerPoint

Description du poste

Oaktree Capital Management, L.P. in Los Angeles seeks an Administrator in Workplace Services to support corporate facilities, employee engagement, and event spaces. You will help manage daily operations, coordinate with vendors, and maintain a smooth, collaborative environment within our hybrid-work model.

The role emphasizes strong communication, problem-solving, and attention to detail, with a focus on delivering excellent service to employees and visitors in a fast-paced office setting.