Administrator, Workplace Services

Oaktree Capital Management, L.P.; Los Angeles (CA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Discretionary bonus incentives

Comprehensive benefits package

Flexible work arrangement

On-site five days a week

Job summary

Oaktree Capital Management, L.P. in Los Angeles seeks an Administrator in Workplace Services to support facilities, conferences, and the employee experience in a new hybrid model.

The role requires 5+ years in admin/facilities, strong Excel/PowerPoint, superb communication, and the ability to manage multiple priorities while maintaining high service standards. Competitive salary and benefits offered.

Qualifications

• Five years of experience in administration, facilities, hospitality/catering, or office management.
• Excellent written and verbal communication skills.
• Strong Excel and PowerPoint proficiency.
• Ability to manage tasks with competing priorities and deadlines.
• Professionalism and initiative.
• Proven problem-solving and customer service mindset.

Responsibilities

• Assist with day-to-day operation of corporate facilities and maintain spaces.
• Set up and break down conference rooms and event spaces.
• Coordinate with building management, vendors, and service providers.
• Meet and escort vendors and service technicians as needed.
• Review vendor invoices and ensure timely payment.
• Contribute to employee engagement and communications.
• Support visitor experience for external guests and employees.
• Assist in emergency preparedness and budgets.

Skills

Strong communication

Excel proficiency

PowerPoint proficiency

Time management

Attention to detail

Customer service

Problem-solving

Interpersonal skills

Education

College degree preferred

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Our CompanyAs a part of Brookfield’s $416B credit platform, Oaktree is a premier credit manager emphasizing an opportunistic, value-oriented, and risk-controlled approach to investing across credit, equity, and real estate.Oaktree is committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.Oaktree is wholly owned by Brookfield, a leading global investment firm with more than $1 trillion in assets under management. Brookfield owns and operates high-quality businesses and real assets that provide essential services and form the backbone of the global economy. It invests on behalf of institutions and individuals around the world across infrastructure, renewable power and transition, private equity, real estate, and credit.For additional information, please visit Oaktree’s website at http://www.oaktreecapital.com/ResponsibilitiesBased in Los Angeles, the Administrator in the Workplace Services function of Corporate Services is responsible for a key portfolio of essential services to Oaktree stakeholders. The Administrator will have a focus on employee engagement, visitor experience, and excellence in workplace services within Oaktree’s new hybrid-working and agile-seating model. This professional will manage multiple projects from start to finish and must be a skilled communicator and collaborator who can partner effectively on various employee engagement and/or culture-bearing initiatives and opportunities.Responsibilities include:Assist with the day-to-day operation of corporate facilities, ensuring workspaces, meeting areas and common spaces are maintained to a high standardSet-up, configure and break-down conference rooms and event spaces for meetings, training sessions, and company eventsCoordinate with building management, vendors, and service providers to address maintenance requests, repairs, and facility-related issuesMeet and escort vendors, contractors and service technicians as needed to support building operations and maintenanceConduct routine inspections of conference rooms, communal areas, and office spaces to ensure cleanliness, functionality, and readiness for employee useWork closely with building engineers to ensure service requests are completed promptly and meet user expectationsCollaborate with the team to respond promptly to employee requests related to facilities, services, meeting room support, and office amenitiesAssist in maintaining budget for the Corporate Facilities account line; complete quarterly and annual analysis as requiredReview and process vendor invoices, ensuring all invoices are accurately coded, processed and paid for in a timely mannerMake recommendations for new tactics to engage employees in the framework of Oaktree’s workplace strategiesAssist employees with installation and placement of small personal artwork, certificates, and diplomasAssist in the Los Angeles office visitor experience, including those of external guests and Oaktree employee intra-office visitsContribute to the operations of Our Communities Matter, Oaktree’s employee charitable giving platformAssist with volunteer opportunities and outreach to Oaktree employee resource groupsContribute to the emergency preparedness function for the Los Angeles officeContribute to a broad level of employee communications and/or employee engagement efforts, with an ability to communicate effectively in writing and in person across the companyThis position requires 5 days on-site/in the officeQualificationsMinimum five years of experience in administration, facilities, hospitality/catering, or office managementDemonstrated problem-solving skills and ability to escalate issues needing attentionDemonstrated track record of skillful communication and effective business writingStrong proficiency in Excel skillsStrong proficiency in PowerPoint skills, including charts and applying style guidelinesProven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasksPersonal AttributesOutstanding initiative, integrity, professionalism, and motivation to succeedExcellent interpersonal and verbal skillsEffective time-management and prioritization skills with the ability to switch between tasks as requiredStrong work ethic focused on continuous development, performance, accountability, and self-motivationExceptional attention to detailExceptional customer service skills and mindsetAbility to lift to 30 poundsEducationCollege degree preferred.Base Salary$85,000- $105,000In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement. The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education.Equal Opportunity Employment PolicyOaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.For positions based in Los AngelesFor those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.