On-Site Executive Assistant to Senior Leaders (Federal Office)

Terrestris Global Solutions; Washington (District of Columbia); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Professional development

Tuition assistance

Work-life programs

Awards program

Job summary

Terrestris Global Solutions is seeking an experienced Administrative and Executive Assistant to support the RAIO directorate within USCIS, handling executive schedules, communications, travel, and records management in a fast-paced federal environment. The role requires strong organization, discretion with sensitive information, and on-site work at a federal office.

You will support Division Chiefs, Deputy Division Chiefs, and program staff across multiple responsibilities, including meeting

Qualifications

• Authorization to work in the U.S. permanently, without sponsorship.
• High school diploma (required).
• A minimum of three (3) years of experience as an Executive Administrative Assistant supporting senior leadership.
• Experience using Microsoft Office products to create, edit, format, and manage documents, schedules, correspondence, and reports.
• Ability to work on-site in a federal office environment.

Responsibilities

• Provide executive administrative support to Division Chiefs and Deputy Division Chiefs (up to six senior leaders).
• Manage daily calendars and schedules using Microsoft Outlook, including meeting coordination and prioritization.
• Prepare reports, memoranda, correspondence, briefings, and presentations using Microsoft Office tools.
• Attend meetings, record and distribute meeting minutes, and track action items.
• Monitor and manage shared USCIS email inboxes; triage, respond, and route correspondence appropriately.

Skills

Microsoft Office

Calendar management

Executive support

Communication

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

Terrestris Global Solutions is seeking an experienced Administrative and Executive Assistant to support the RAIO directorate within USCIS, handling executive schedules, communications, travel, and records management in a fast-paced federal environment. The role requires strong organization, discretion with sensitive information, and on-site work at a federal office.

You will support Division Chiefs, Deputy Division Chiefs, and program staff across multiple responsibilities, including meeting