On-Site Executive Assistant to COO - Proactive Partner

Bish Enterprise; Nebraska; Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance options

HSA plan options

Vision insurance

Disability insurance

Paid holidays

Paid time off

Company-matched 401(k)

Professional growth opportunities

Job summary

Bish Enterprises, a family-owned agricultural innovation, is seeking an organized Executive Assistant to support our COO. This role goes beyond traditional admin, helping manage priorities, information, and communications across the company.

You will coordinate calendars, travel, emails, and projects, ensuring deadlines are met and meetings run smoothly. The ideal candidate has at least 2 years' EA experience, excellent English, and the ability to work on-site in Giltner, Nebraska.

Qualifications

• Minimum 2 years in an Executive/Administrative support role.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Fluent written and verbal English communication.
• Proven reliability and ability to manage multiple priorities.

Responsibilities

• Manage COO's calendar, appointments, and scheduling priorities.
• Coordinate calls, Teams/Zoom meetings, and travel logistics.
• Prepare documents and materials for meetings.
• Keep the COO prepared for deadlines and commitments.
• Draft emails, correspondence, and reports.
• Organize and maintain COO's inbox.
• Track requests, deadlines, and follow-ups.
• Direct communications professionally to internal and external contacts.
• Ensure follow-through on promised information.
• Coordinate with administration, sales, marketing, production, engineering, and other departments.
• Track project deliverables, deadlines, and action items.
• Capture meeting notes and turn them into action items.
• Maintain organized project information and CRM records.
• Prepare presentations and reports.
• Organize electronic files and records.
• Support meetings, events, and industry engagements.
• Handle confidential information with discretion.
• Adapt to changing priorities.

Skills

Executive support

Calendar management

Email management

Team coordination

Education

2+ years in EA/Administrative roles

Tools

Microsoft 365

Job description

Bish Enterprises, a family-owned agricultural innovation, is seeking an organized Executive Assistant to support our COO. This role goes beyond traditional admin, helping manage priorities, information, and communications across the company.

You will coordinate calendars, travel, emails, and projects, ensuring deadlines are met and meetings run smoothly. The ideal candidate has at least 2 years' EA experience, excellent English, and the ability to work on-site in Giltner, Nebraska.