On-Site Executive Assistant to CEO - Trusted Partner

Stella Maris Family Office; Shawnee (KS); On-site; USD 70,000 - 100,000; Full time

Job summary

Stella Maris Family Office in Shawnee, Kansas is seeking a full-time Executive Assistant to provide high-level administrative and operational support to the Principal and CEO. This on-site role requires discretion, sound judgment, and the ability to anticipate needs in a fast-paced environment.

Responsibilities include managing emails, calendars, travel, expense reports, and coordinating communication across leadership and external partners.

Qualifications

• Minimum of ten years of experience supporting C-Suite executives.
• Excellent written and verbal communication with executives, team members and external partners.
• Strong organizational and time management skills with ability to manage multiple priorities.
• Proficiency with Microsoft Office and related business tools.
• High level of professionalism, confidentiality, discretion, and sound judgment.
• Flexibility to work outside normal hours as needed.
• Comfortable in a faith-based environment.
• Ability to build cross-functional relationships across departments.

Responsibilities

• Provide high-level administrative support to the Principal and CEO.
• Manage email, calendars, meetings, schedules, expense reports, and follow-up on action items.
• Coordinate executive travel and related administrative details.
• Organize and prioritize communications and time-sensitive information.
• Serve as a communication bridge among leadership.
• Handle confidential matters with professionalism, discretion.
• Identify priorities and support day-to-day responsibilities.
• Collaborate with family members to support household and family priorities.
• Provide support to the Project Manager during emergency situations.

Skills

Executive support

Calendar management

Communication

Discretion

Time management

Relationship building

Travel coordination

Problem solving

Tools

Microsoft Office

Job description

Stella Maris Family Office in Shawnee, Kansas is seeking a full-time Executive Assistant to provide high-level administrative and operational support to the Principal and CEO. This on-site role requires discretion, sound judgment, and the ability to anticipate needs in a fast-paced environment.

Responsibilities include managing emails, calendars, travel, expense reports, and coordinating communication across leadership and external partners.