On-Site Events Lead: Ops, Tech & Hospitality

Dominican University; River Forest (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Tuition remission

FSA

PTO

Job summary

Dominican University in River Forest, IL, seeks an Event Coordinator to provide on-site operational and logistical support for university events, coordinating with vendors, catering, facilities, and campus partners, translating event plans into day-of-event operations, and managing event tech and student staff.

The role requires irregular hours, including evenings and weekends, with a bachelor’s degree and relevant experience.

Qualifications

• Bachelor’s degree and relevant experience in event coordination, hospitality, facilities operations, audiovisual support, or related field.
• Ability to coordinate multiple operational tasks in a fast-paced event environment.
• Must have the ability to work a flexible schedule, including evenings and weekends, based on event schedules.
• Ability to safely perform the physical requirements associated with event setup, operation, and strike, including moving event materials and equipment as appropriate.
• Must be committed to fostering an equitable and inclusive working and learning environment.

Responsibilities

• Coordinate with external vendors, catering, and campus service partners to support approved internal and external events.
• Prepare event spaces and place event signage; coordinate with catering, maintenance, Facilities, and other campus partners to ensure room setups, equipment, service areas, and related logistical needs are correct, safe, functional, and ready for guests.
• Set up, operate, and strike in-room event technology and audiovisual equipment as appropriate to the event. Provide operational support for Zoom meetings, webinars, and other hybrid-event technology when needed.
• Supervise the operational execution of assigned events, including installation, event activities, and removal/strike as needed. Monitor event conditions and coordinate timely responses to operational issues during the event.
• Provide direction and on-site supervision to student event staff when deployed, including assigning tasks, monitoring performance, and ensuring staff follow event procedures and service expectations.
• Complete post-event reports and provide required event information, including recording links, audience counts, registration wrap-up, and reconciliation information as applicable.
• Maintain clear and timely communication with event clients and campus partners regarding day-of-event needs, changes, operational issues, and completion of assigned event responsibilities.
• Perform other duties as requested, delegated, or assigned.

Skills

Event coordination

Hospitality

Facilities operations

Audiovisual support

Vendor coordination

Customer service

Education

Bachelor’s degree in related field

Tools

Zoom

Webinar platforms

Presentation technology

AV equipment

Job description

Dominican University in River Forest, IL, seeks an Event Coordinator to provide on-site operational and logistical support for university events, coordinating with vendors, catering, facilities, and campus partners, translating event plans into day-of-event operations, and managing event tech and student staff.

The role requires irregular hours, including evenings and weekends, with a bachelor’s degree and relevant experience.