On-Site Event Coordinator | Budget & Vendor Mastery

Jobless; Tempe (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

401(k) with company match

Maternity and paternity leave

Life Insurance

Volunteer opportunities

Job summary

New Reach in Tempe, Arizona is seeking an Event Coordinator to assist in planning, organizing, and managing all events to meet Brand Visionary and organizational goals. This on-site position involves budgeting, research, vendor coordination, and ensuring events run smoothly and cost-effectively.

The ideal candidate will have a proven track record in event planning, strong communication skills, and experience managing budgets and vendors.

Qualifications

• Proven track record of organizing successful events.
• Proficient in Google Workspace programs.
• Experience in managing budgets and tracking expenses.
• Excellent vendor management skills.
• Outstanding communication and negotiation ability.
• Well organized.
• Ability to remain calm under pressure and maintain a customer-service mindset.

Responsibilities

• Work alongside the Event Director and Brand Visionary to understand the requirements for each event.
• Research vendors (catering, speakers, decor, performers, etc.) and make recommendations based on creativity, quality and costs.
• Some travel will be required.
• Plan event details and aspects including seating, dining, venue selection, booking speakers, guest accommodations and overall experience.
• Handle day-to-day administration of events and programs, including order placements, vendor monitoring, and attendee participation.
• Establish and maintain relationships with vendors and venues.
• Collaborate with Finance, Marketing, Community and HR when planning events.
• Keep budgets and timelines under control at all times.
• Manage all event-related issues and address potential problems as they arise.
• Plan for potential scenarios that may impact the integrity of the event.

Skills

Event planning

Budget management

Vendor management

Communication

Organizational skills

Customer service mindset

Tools

Google Workspace

Job description

New Reach in Tempe, Arizona is seeking an Event Coordinator to assist in planning, organizing, and managing all events to meet Brand Visionary and organizational goals. This on-site position involves budgeting, research, vendor coordination, and ensuring events run smoothly and cost-effectively.

The ideal candidate will have a proven track record in event planning, strong communication skills, and experience managing budgets and vendors.