On-Site Document Control & Project Coordinator (Houston)

BW Industrial Construction; Houston (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Competitive pay based on experience

Paid company holidays

Paid sick leave

Professional development and training

401(k) retirement plan with company‑s%

Job summary

BW Industrial Construction seeks a detail‑oriented Document Controls Project Coordinator to prepare project documents and support the industrial construction team. This full‑time role requires organizing files, coordinating client materials, and assembling payment packages from our Houston office.

Proficiency in Mandarin for records and professional English for business communications is required. On‑site work with a 5‑day schedule and local commute is expected.

Qualifications

• Ability to communicate in Mandarin Chinese and use Chinese-language documents.
• Professional English reading and writing for business emails and project documents.
• On-site work with full‑time or part‑time flexibility.

Responsibilities

• Organize project files, maintain document registers and revision histories.
• Prepare client prequalification questionnaires and coordinate supporting documents.
• Assemble payment applications and invoice support packages.
• Collect and organize drawings, specs, bid forms, and clarifications.
• Prepare Word/Excel/PDF packages with clear indexes and attachments.
• Maintain timelines and traceable records for management.
• Track missing documents, deadlines, and action items.
• Prepare meeting materials and coordinate signatures and submissions.
• Maintain confidentiality and distinguish internal vs external documents.

Skills

Mandarin Chinese

English proficiency

Organizational skills

Deadline management

Tools

Microsoft Word

Microsoft Excel

PDF tools

Job description

BW Industrial Construction seeks a detail‑oriented Document Controls Project Coordinator to prepare project documents and support the industrial construction team. This full‑time role requires organizing files, coordinating client materials, and assembling payment packages from our Houston office.

Proficiency in Mandarin for records and professional English for business communications is required. On‑site work with a 5‑day schedule and local commute is expected.