Construction Document Control & Project Coordinator (Houston, TX)

BW Industrial Construction; Houston (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Competitive pay based on experience

Paid company holidays

Paid sick leave

Professional development and training

401(k) retirement plan with company‑s%

Job summary

BW Industrial Construction seeks a detail‑oriented Document Controls Project Coordinator to prepare project documents and support the industrial construction team. This full‑time role requires organizing files, coordinating client materials, and assembling payment packages from our Houston office.

Proficiency in Mandarin for records and professional English for business communications is required. On‑site work with a 5‑day schedule and local commute is expected.

Qualifications

• Ability to communicate in Mandarin Chinese and use Chinese-language documents.
• Professional English reading and writing for business emails and project documents.
• On-site work with full‑time or part‑time flexibility.

Responsibilities

• Organize project files, maintain document registers and revision histories.
• Prepare client prequalification questionnaires and coordinate supporting documents.
• Assemble payment applications and invoice support packages.
• Collect and organize drawings, specs, bid forms, and clarifications.
• Prepare Word/Excel/PDF packages with clear indexes and attachments.
• Maintain timelines and traceable records for management.
• Track missing documents, deadlines, and action items.
• Prepare meeting materials and coordinate signatures and submissions.
• Maintain confidentiality and distinguish internal vs external documents.

Skills

Mandarin Chinese

English proficiency

Organizational skills

Deadline management

Tools

Microsoft Word

Microsoft Excel

PDF tools

Job description

BW Industrial Construction is seeking a seeking an organized, detail-oriented Document Controls Project Coordinator to prepare project documents and support our industrial construction business. You will work with administration, accounting, project teams, and leadership to turn project information into accurate, complete, review-ready document packages. This position is full‑time (5 days in office per week). Candidates must live within 20 miles of the Houston office (77042 area).

Responsibilities

• Organize project files, maintain document registers and revision histories, and preserve original records.
• Prepare client prequalification questionnaires and coordinate supporting company information, project references, resumes, licenses, insurance certificates, and safety records.
• Assemble payment application and invoice support packages, including approved schedules, change orders, receipts, and supporting records, for review.
• Collect and organize drawings, specifications, bid forms, and clarifications for estimating and proposal packages.
• Prepare and format Word documents, Excel trackers, and PDF packages with clear indexes, page numbers, and complete attachments.
• Organize correspondence and supporting records into factual timelines and traceable files for management and authorized advisers.
• Track missing documents, deadlines, and action items; follow up with team members and flag unresolved issues.
• Prepare meeting materials and coordinate signatures, notarization appointments, and submissions after approval.
• Maintain confidentiality and distinguish internal working files from approved external documents.
  

Basic Requirements

• Ability to communicate in Mandarin Chinese and use Chinese-language business documents.
• Professional English reading and writing skills for business emails and project documents.
• Ability to work on‑site at our office on an agreed full‑time or part‑time schedule.
• Working proficiency in Microsoft Word, Excel, and PDF tools.
• Strong organization, attention to detail, follow‑through, and ability to manage multiple deadlines.
  

Preferred Experience

• Experience in construction administration, document control, project coordination, or a related role; two or more years is preferred.
• Familiarity with payment applications, change orders, prequalification packages, or closeout documentation.
• Experience with Procore, SharePoint, OneDrive, Adobe Acrobat, or Bluebeam.

Additional Job Details

• Job Type: Full‑time or part‑time
• Schedule: Monday–Friday; 8 hours per day
• Work Location: Houston office, 77042
• Travel: Occasional local travel, as needed
• Employee Classification: Non‑exempt

Benefits

• Competitive pay based on experience
• Paid company holidays
• Paid sick leave, prorated based on regularly scheduled hours worked
• Professional development and training opportunities

Full‑time employees are eligible for a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Short‑term disability (STD), long‑term disability (LTD), and life insurance options
• Additional Paid time off
• 401(k) retirement plan with company match

Part‑time employees are eligible for paid company holidays and other benefits as applicable based on employment status and eligibility requirements.

Equal Employment Opportunity Statement

BW Industrial Construction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other legally protected characteristic.

BW Industrial Construction participates in E‑Verify.