On-Site Digitization Project Lead

Heartland Consulting; Missouri; On-site; USD 75,000 - 120,000; Full time

Job summary

Heartland Consulting seeks an on-site Digitization Project Manager / Site Lead to oversee document preparation, digitization, quality control, and reassembly for BTFA DCE at AIRR facility in Lenexa, KS.

As the single point of contact for contractor staff, you will balance daily production with surge work, enforce SOPs, manage staffing, and coordinate with the Government DCE Supervisor and COR to ensure compliance and on-time delivery.

Qualifications

• Five years of relevant experience in digitization or records management.
• Bachelor's Degree or equivalent experience.
• Experience in Document Preparation, Quality Control, and Reassembly Management.
• Knowledge of NARA records guidelines and best practices.
• Excellent verbal and written communication skills.
• Ability to obtain Moderate Risk Public Trust adjudication and a Federal PIV card.
• Physical ability to lift up to 50 pounds and operating material-handling equipment.
• U.S. citizenship required.

Responsibilities

• Serve as the single point of contact and on-site supervisor for all contractor personnel.
• Manage daily staffing assignments across Document Preparation, Digitization, Quality Control, and Reassembly Management functions.
• Coordinate directly with the Government DCE Supervisor to prioritize special project workload versus routine operations.
• Ensure all work is performed in accordance with Government-furnished SOPs, including Reassembly Procedure, Box Prep Guide, and Quality Control Procedure and Policy.
• Monitor and report staff attendance, hours, onboarding/outboarding status, and performance metrics.
• Act as liaison between contractor staff and Government leadership (DCE Supervisor and COR).
• Work with Government DCE Supervisor to balance routine operations with surge requirements.
• Organize and coordinate all internal and external program coordination, reporting, and outreach efforts.
• Prepare and submit the Weekly Status Report every Friday by 4:30 p.m. CT.
• Enforce facility rules (no food/drink near records, metal detector screening, safety protocols).
• Oversee physical workflow, including box movement, barcode scanning, pallet jack operation, and moving carts with ~20 boxes.

Skills

Staff supervision

Production management

Quality control

Reassembly management

Verbal communication

Written communication

NARA guidelines

Citizenship

Education

Bachelor's degree

Job description

Heartland Consulting seeks an on-site Digitization Project Manager / Site Lead to oversee document preparation, digitization, quality control, and reassembly for BTFA DCE at AIRR facility in Lenexa, KS.

As the single point of contact for contractor staff, you will balance daily production with surge work, enforce SOPs, manage staffing, and coordinate with the Government DCE Supervisor and COR to ensure compliance and on-time delivery.