On-Site Digitization Project Lead

Heartland Consulting; Kansas City (MO); On-site; USD 90,000 - 120,000; Full time

Job summary

Heartland Consulting in the Kansas City area seeks a Digitization Project Manager / Site Lead to serve as the on-site leader for contractor staff performing document preparation, digitization, quality control, and reassembly services in support of BTFA DCE.

The PM will work with the Government DCE Supervisor to balance day-to-day production with surge projects, ensure compliance with SOPs, and oversee safety, reporting, and coordination across sites.

Qualifications

• Five years of relevant experience in digitization or records management.
• Bachelor's degree or equivalent experience required.
• Experience in document preparation, quality control, and reassembly management of paper records.
• Working knowledge of NARA records guidelines and best practices.
• Excellent verbal and written communication skills.
• Ability to obtain and maintain Moderate Risk Public Trust adjudication and a Federal PIV card.
• Physical ability to lift up to 50 lbs and operate material-handling equipment.
• U.S. citizenship required.

Responsibilities

• Serve as the single point of contact and on-site supervisor for all contractor personnel.
• Manage daily staffing assignments across Document Preparation, Digitization, Quality Control, and Reassembly Management functions.
• Coordinate directly with the Government DCE Supervisor to prioritize special project workload versus routine operations.
• Ensure all work is performed in accordance with Government-furnished SOPs, including specific procedures.
• Monitor and report staff attendance, hours, onboarding/outboarding status, and performance metrics.
• Act as liaison between contractor staff and Government leadership (DCE Supervisor and COR).
• Work directly with the Government DCE Supervisor to balance routine operations with special project surge requirements.
• Organize and coordinate all internal and external program coordination, reporting, and outreach efforts.
• Prepare and submit the Weekly Status Report every Friday by 4:30 p.m. CT.
• Enforce facility rules (no food/drink near records, metal detector screening, physical safety protocols).
• Oversee physical workflow, including box movement up to 50 lb, barcode scanning, pallet jack operation.

Skills

Verbal and written communication

Staff supervision

Quality control

Document preparation

Education

Bachelor's degree or equivalent experience

Job description

Heartland Consulting in the Kansas City area seeks a Digitization Project Manager / Site Lead to serve as the on-site leader for contractor staff performing document preparation, digitization, quality control, and reassembly services in support of BTFA DCE.

The PM will work with the Government DCE Supervisor to balance day-to-day production with surge projects, ensure compliance with SOPs, and oversee safety, reporting, and coordination across sites.