On-Site Construction Project Coordinator

I-5 Design Build; Olympia (WA); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision insurance

Life insurance

Disability insurance

401(k)

Paid holidays

PTO after years

Bonuses potential

Growth opportunities

Job summary

I-5 Design Build is hiring a Construction Project Coordinator in Lacey, WA. This in-person, full-time role supports project managers and teams, organizing files, tracking deadlines, and coordinating documents across departments to keep fast-moving construction projects on schedule.

The position emphasizes strong organization, clear communication, and proactive follow-through in a dynamic office environment with multiple active projects.

Qualifications

• Minimum of 5 years of commercial construction administrative or project coordination experience.

Responsibilities

• Provide administrative and coordination support to project managers and project teams.
• Organize and maintain project files, records, correspondence, and documentation.
• Help track project deadlines, action items, approvals, and outstanding information.
• Prepare meeting materials, take notes, and distribute follow-up items.
• Assist with data entry, document formatting, filing, and project reporting.
• Coordinate the internal distribution of drawings, forms, and project information.
• Assist with the preparation, tracking, and organization of contracts and purchase orders.
• Track and maintain RFIs, submittals, and related project documentation.
• Assist with invoice documentation and coordination as needed.
• Help organize and track permits and other required project documentation.
• Maintain subcontractor documentation and ensure required information is current and properly filed.
• Assist with travel arrangements for project personnel as needed.
• Support project closeout by organizing required documents, records, and outstanding items.
• Communicate with internal departments, vendors, subcontractors, and project partners as directed.
• Maintain current contact lists, project logs, and project-status information.
• Follow up on assigned tasks and alert the appropriate team member to delays or outstanding items.
• Support general office and project-administration needs as priorities change.

Skills

Project coordination

Commercial construction

Organizational skills

Communication

Time management

Office software

Tools

Procore

Bluebeam

Google Workspace

Microsoft Office

Job description

I-5 Design Build is hiring a Construction Project Coordinator in Lacey, WA. This in-person, full-time role supports project managers and teams, organizing files, tracking deadlines, and coordinating documents across departments to keep fast-moving construction projects on schedule.

The position emphasizes strong organization, clear communication, and proactive follow-through in a dynamic office environment with multiple active projects.