Construction Project Coordinator

I-5 Design & Manufacture Inc.; Lacey (WA); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Disability benefits

401(k)

Paid holidays

Paid sick leave

PTO after year 1

PTO after year 2-4

PTO after year 5+

Bonus potential

Growth opportunities

Job summary

I-5 Design Build in Lacey, WA is seeking a Construction Project Coordinator to support our project teams from the Lacey office. The role emphasizes organizing project files, tracking deadlines, and coordinating documentation across design, fabrication, and construction teams.

You will work in a fast-paced environment, manage multiple projects, and communicate with vendors, subcontractors, and internal departments to keep work moving. Full-time, in-person; hourly pay depending on experience.

Qualifications

• Minimum of 5 years of commercial construction admin or project coordination experience.
• Knowledge of commercial construction processes, terminology, and project documentation.
• Experience supporting project managers and construction project teams.
• Familiarity with contracts, purchase orders, RFIs, submittals, invoices, permits, subcontractor documentation, and project closeout processes.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Ability to manage multiple projects, deadlines, and changing priorities.
• Proficient with email, spreadsheets, shared documents, and project-tracking technology.
• Ability to maintain confidential project and company information professionally.
• Strong follow-through and willingness to take ownership of assigned tasks.
• Ability to communicate effectively with project managers, subcontractors, vendors, and internal departments.
• Ability to work full-time from I-5's Lacey office.

Responsibilities

• Provide administrative and coordination support to project managers and project teams.
• Organize and maintain project files, records, correspondence, and documentation.
• Help track project deadlines, action items, approvals, and outstanding information.
• Prepare meeting materials, take notes, and distribute follow-up items.
• Assist with data entry, document formatting, filing, and project reporting.
• Coordinate the internal distribution of drawings, forms, and project information.
• Assist with the preparation, tracking, and organization of contracts and purchase orders.
• Track and maintain RFIs, submittals, and related project documentation.
• Assist with invoice documentation and coordination as needed.
• Help organize and track permits and other required project documentation.
• Maintain subcontractor documentation and ensure required information is current and properly filed.
• Assist with travel arrangements for project personnel as needed.
• Support project closeout by organizing required documents, records, and outstanding items.
• Communicate with internal departments, vendors, subcontractors, and project partners as directed.
• Maintain current contact lists, project logs, and project-status information.
• Follow up on assigned tasks and alert the appropriate team member to delays or outstanding items.
• Support general office and project-administration needs as priorities change.

Skills

Organization

Communication

Multitasking

Record-keeping

Attention to detail

Problem solving

Tools

Procore

Bluebeam

Google Workspace

Microsoft Office

Job description

I-5 Design Build

Construction Project Coordinator

Location: Lacey, WA

Work arrangement: Full-time, in-person office position

Pay: $35 - $40 per hour, depending on experience

Bring Organization, Communication, and Follow-Through to Fast-Moving Construction Projects

I-5 Design Build is a national design-build firm with more than 40 years of experience creating casino, hospitality, entertainment, food and beverage, and high-end commercial environments. Our architecture, design, fabrication, construction, and installation teams work together from our Lacey headquarters to solve problems quickly and deliver complex projects on demanding schedules.

About the Role

The Project Coordinator provides administrative and organizational support to I-5's project teams. You will help maintain accurate project information, coordinate documentation, track deadlines, and follow up on the details that keep work moving. This position is well suited to someone who enjoys creating order, communicating across departments, and making sure important tasks do not get overlooked. You should be comfortable working in a fast-paced office where several projects and priorities may be active at the same time.

The role is based in I-5's Lacey office because close collaboration among construction, design, engineering, fabrication, and project-management teams is an important part of how the company operates.

Key Responsibilities

• Provide administrative and coordination support to project managers and project teams
• Organize and maintain project files, records, correspondence, and documentation
• Help track project deadlines, action items, approvals, and outstanding information
• Prepare meeting materials, take notes, and distribute follow-up items
• Assist with data entry, document formatting, filing, and project reporting
• Coordinate the internal distribution of drawings, forms, and project information
• Assist with the preparation, tracking, and organization of contracts and purchase orders
• Track and maintain RFIs, submittals, and related project documentation
• Assist with invoice documentation and coordination as needed
• Help organize and track permits and other required project documentation
• Maintain subcontractor documentation and ensure required information is current and properly filed
• Assist with travel arrangements for project personnel as needed
• Support project closeout by organizing required documents, records, and outstanding items
• Communicate with internal departments, vendors, subcontractors, and project partners as directed
• Maintain current contact lists, project logs, and project-status information
• Follow up on assigned tasks and alert the appropriate team member to delays or outstanding items
• Support general office and project-administration needs as priorities change

Required Qualifications

• Minimum of 5 years of commercial construction administrative or project coordination experience
• Working knowledge of commercial construction processes, terminology, and project documentation
• Experience supporting project managers and construction project teams
• Familiarity with contracts, purchase orders, RFIs, submittals, invoices, permits, subcontractor documentation, and project closeout processes
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Ability to manage multiple projects, deadlines, and changing priorities
• Confidence using email, spreadsheets, shared documents, and modern office and project-tracking technology
• Ability to maintain accurate records and handle confidential project and company information professionally
• Strong follow-through and willingness to take ownership of assigned tasks
• Ability to communicate effectively with project managers, subcontractors, vendors, and internal departments
• Ability to work full-time from I-5's Lacey office

Preferred Qualifications

• Administrative or coordination experience in construction, architecture, engineering, manufacturing, or design
• Familiarity with construction drawings and project documentation
• Experience supporting project managers or cross-functional teams
• Familiarity with Procore, Bluebeam, Google Workspace, Microsoft Office, or comparable platforms

Pay and Benefits

• Full-time, W-2, in-person position
• Pay: $35 - $40 per hour, depending on experience
• Medical, dental, and vision insurance
• Life insurance
• Short- and long-term disability benefits
• 401(k) retirement plan
• Seven paid holidays
• Paid sick leave accrued according to applicable state law
• One week of PTO after one year of eligible employment
• Two weeks of PTO after two to four years of eligible employment
• Three weeks of PTO after five or more years of eligible employment
• Eligible employees may be considered for discretionary performance bonuses based on individual and company performance.
• Opportunities to grow within I-5's project and administrative teams

Why Join I-5 Design Build?

This position puts you close to every part of the design-build process, including architecture, design, fabrication, construction, and installation. I-5's in-office structure makes it easier to get answers, coordinate decisions, and learn from experienced professionals across several disciplines. You will join an established company where communication and teamwork are central to how projects succeed. Employees who stay organized, communicate clearly, and consistently support the people around them can build a meaningful long-term career here.

If you are an organized coordinator who enjoys helping teams stay informed, prepared, and on schedule.

I-5 Design Build is an equal opportunity employer and considers qualified applicants without regard to legally protected characteristics.

Reasonable accommodations are available during the application and interview process.