On-Site Construction Project Coordinator

International Association of Plumbing and Mechanical Officials (IAPMO); Jacksonville, Northern (FL, KY); Hybrid; USD 51,000 - 85,000; Full time

Job summary

International Association of Plumbing and Mechanical Officials (IAPMO) on-site in Jacksonville, Florida is seeking a Construction Project Coordinator/Administrator to support project teams through documentation, procurement, and coordination across the project lifecycle.

Responsibilities include assisting PMs and supers, tracking procurement, maintaining logs, and ensuring timely RFIs, submittals, and closeouts with subcontractors, vendors, clients, and accounting teams.

Qualifications

• 3+ years of experience in construction coordination or a closely related role.
• Working knowledge of commercial construction processes, procurement, subcontract administration, and project documentation.
• Proficiency with Procore for project records, RFIs, submittals, schedules and communication.
• Familiarity with Monday CRM, Sage Intacct, and Microsoft Excel.
• Strong organizational skills and exceptional attention to detail and accuracy.
• Ability to coordinate effectively with Project Managers, Superintendents, subcontractors, vendors, clients, and accounting teams.
• Ability to track competing priorities, identify potential issues, and follow assignments through to resolution.
• Professional communication skills and a proactive, solutions-oriented approach.

Responsibilities

• Support Project Managers and Superintendents with day-to-day coordination and administrative activities across assigned construction projects.
• Solicit subcontractor and vendor bids, issue RFQs, compare proposals, process purchase orders, and maintain procurement logs.
• Track long-lead materials, equipment deliveries, committed costs, schedules, and potential impacts to project execution.
• Maintain organized project documentation, contracts, scopes of work, schedules, drawings, specifications, and project logs in Procore and related systems.
• Draft, distribute, monitor, and close out RFIs and submittals with subcontractors and design professionals.
• Coordinate meetings, prepare agendas and supporting materials, document action items, and follow up to support timely completion.
• Manage subcontractor and vendor documentation, including contracts, insurance certificates, bonds, lien waivers, compliance records, and closeout materials.
• Assist with cost tracking, value engineering, punch lists, warranties, as-built documentation, and timely project closeout.

Skills

Construction coordination

Project administration

Procurement support

Documentation management

Attention to detail

Tools

Procore

Monday CRM

Sage Intacct

Excel

Job description

International Association of Plumbing and Mechanical Officials (IAPMO) on-site in Jacksonville, Florida is seeking a Construction Project Coordinator/Administrator to support project teams through documentation, procurement, and coordination across the project lifecycle.

Responsibilities include assisting PMs and supers, tracking procurement, maintaining logs, and ensuring timely RFIs, submittals, and closeouts with subcontractors, vendors, clients, and accounting teams.