Construction Operations Coordinator & Office Admin

The Contractor Consultants; Detroit (MI); On-site; USD 27,552 - 38,572; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401(k) Retirement Savings Plan

Paid training and professional certifications

Job summary

The Contractor Consultants is seeking a Construction Operations Coordinator & Office Admin in Detroit, MI. This pivotal role involves managing office logistics, financial administration, and client relations to drive operational efficiency.

With a flexible compensation range of $20.00 – $28.00 per hour, we value a minimum of 3 years of experience in office management and a solid grasp of bookkeeping principles. Join a team that fosters career advancement and stability in the civil construction field.

Qualifications

• Minimum 3 years of experience in office administration or high-level operations support.
• Ability to interface professionally with diverse stakeholders.
• Experience in construction, contracting, or industrial services is highly valued.

Responsibilities

• Direct daily business operations including email management and scheduling.
• Act as primary liaison for clients and vendors for communication.
• Execute essential accounting support including AP/AR processing and invoice entry.
• Establish and maintain filing systems for construction contracts.
• Facilitate communication flow between office and field teams.
• Manage relationships with suppliers for project materials.
• Oversee office inventory and provide administrative assistance.
• Generate reports and maintain meticulous records.

Skills

Microsoft Office mastery

Exceptional interpersonal skills

Multitasking abilities

Hands-on experience with QuickBooks

Understanding of bookkeeping principles

Education

High School Diploma or GED

Job description

Company

Major Contracting

Location

Detroit, MI (On‑Site)

Job Type

Full‑Time

Schedule

Monday – Friday

Pay Range

$20.00 – $28.00 per hour (Based on Experience)

The Opportunity

Drive Operational Efficiency and Command the Front Office. Major Contracting is seeking a high-caliber Construction Operations Coordinator & Office Admin to serve as the organizational backbone of our expanding civil construction firm in Detroit. This is a pivotal role designed for a versatile professional who excels in high-pressure environments and masters the balance of office logistics, client relations, and financial administration.

What You Will Be Doing

• Office Logistics & Administration: Direct daily business operations, including high-level email management, complex scheduling, and comprehensive administrative support.
• Stakeholder Relations: Act as the primary liaison for clients and vendors, ensuring professional, clear, and timely communication that upholds our company’s reputation.
• Financial Administration (Light Bookkeeping): Execute essential accounting support, including AP/AR processing, invoice entry, and assisting with financial reconciliations.
• Project Document Control: Establish and maintain rigorous filing systems for construction contracts, job‑site documentation, and vendor compliance records.
• Operations & Dispatch Support: Facilitate the communication flow between office and field teams, assisting with meeting coordination and job scheduling.
• Supply Chain Coordination: Manage relationships with suppliers to ensure accurate ordering, invoicing, and documentation for project materials.
• Facilities Management: Oversee office inventory and organization while providing executive-level administrative assistance to the leadership team.
• Operational Reporting: Generate internal reports, track project expenses, and maintain meticulous digital and physical records.

What You Need To Succeed (Qualifications)

• Minimum 3 years of progressive experience in office administration, office management, or a high-level operations support role.
• Exceptional interpersonal skills with a proven ability to interface professionally with diverse stakeholders.
• Elite multitasking abilities with a disciplined approach to managing deadlines in a fast-paced setting.
• Mastery of Microsoft Office (Word, Excel, Outlook). Hands-on experience with QuickBooks or similar accounting/ERP software is a significant advantage.
• Prior experience within construction, contracting, or industrial service sectors is highly valued.
• Solid grasp of basic bookkeeping principles, specifically AP/AR and invoice processing.
• Proactive, detail-oriented specialist who operates effectively with high autonomy.
• High School Diploma or GED required.

Compensation & Premium Benefits

• Competitive Compensation: $20.00 – $28.00 per hour (DOE) with a reliable weekly pay cycle.
• Retirement Savings Plan to support your long-term goals.
• Medical, Dental, and Vision insurance, plus Health Savings Account (HSA) and Life/Disability options.
• Direct access to paid training, professional certifications, and career development tracks.

About Major Contracting

Major Contracting is a premier name in civil construction and traffic safety, specializing in high-stakes sitework and material testing. Our culture is built on the pillars of stability, respect, and professional advancement. We don't just offer jobs; we provide the tools and environment for career-long success.

Learn more at: www.majorcontracting.com

Major Contracting is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.