On-Site Construction Office Manager - Payroll & Admin

Brayman Construction; Pittsburgh (Allegheny County); On-site; USD 60,000 - 80,000; Full time

Job summary

Brayman Construction Corporation is seeking a full-time Office Manager to support construction operations by managing administrative and office functions on-site at the new North Shore office for the ALCOSAN Ohio River Tunnel Project.

This role works closely with the Project Superintendent and Project Manager, coordinating payroll, AP/AR, and office logistics to keep the project running smoothly while upholding Brayman’s safety and compliance standards.

Qualifications

• Minimum 7 years of experience in an administrative/support role with emphasis on accounting, cost management, and/or payroll functions.
• Strong working knowledge of Microsoft Excel, Word, Outlook, and PowerPoint.
• Excellent verbal and written communication skills.
• High school diploma or equivalent required.

Responsibilities

• Manage Payroll, Accounts Payable, Accounts Receivable, Fuel & Equipment Accounting, EEO reporting, Job Cost Accounting, and Petty Cash.
• Provide support to the Project Manager and Project Operations as required.
• Maintain relationships with region, division, and corporate administrative departments.
• Manage office accounting staff.
• Develop and retain office personnel through training, motivation, coaching, and mentoring.
• Manage payroll including time entry, processing of certified payrolls and payroll reporting.
• Handle new employee hire forms, E-verify, applications, drug testing, benefit enrollments, and attendance records.
• Process AP invoices, monitor subcontractor insurance certificates, setup new vendors and credit applications.
• Oversee AR for the location including FOB sales verification and contract billing.
• Manage petty cash and purchasing card administration/reconciliation.
• Handle subcontracts/agreements/purchase order payments and procedures.
• Oversee equipment asset transfers and cost tracking; manage vehicle registrations.
• Oversee monthly job cost reporting and related entries.
• Assist Safety Supervisor with workers’ comp and liability claims and OSHA reporting.

Skills

Payroll processing

Accounting knowledge

Excel proficiency

Time management

Communication skills

Education

High school diploma

Tools

Excel

Word

Outlook

PowerPoint

Job description

Brayman Construction Corporation is seeking a full-time Office Manager to support construction operations by managing administrative and office functions on-site at the new North Shore office for the ALCOSAN Ohio River Tunnel Project.

This role works closely with the Project Superintendent and Project Manager, coordinating payroll, AP/AR, and office logistics to keep the project running smoothly while upholding Brayman’s safety and compliance standards.