On-Site Construction Administrative Coordinator (Part-Time)

Tippmann Group / Interstate Warehousing / Tippmann Construction; Conestoga (Lancaster County); On-site; USD 27,552 - 34,440; Part time

Job summary

Tippmann Group / Interstate Warehousing / Tippmann Construction is seeking a Part-Time Temporary Administrative Assistant to join their team in Conestoga, United States. This role will be on-site for approximately 12 months, supporting office operations at a construction job site.

The ideal candidate will maintain files, assist with administrative tasks, and ensure the job trailer office is organized and stocked. Strong computer skills, particularly in Excel, Word, and Outlook, are mandatory for this role.

Qualifications

• Experience maintaining electronic and manual files.
• Ability to write meeting minutes and correspondence.
• Proficient in Excel, Word, Outlook, and Adobe Acrobat.

Responsibilities

• Maintain files, logs, and logins electronically and manually.
• Write and prepare meeting minutes and agendas.
• Compose letters and emails on behalf of Project Managers.
• Prepare spreadsheets from templates and occasionally from scratch.
• Maintain office equipment and supplies.

Skills

Computer Skills

Proficiency in Excel

Proficiency in Word

Proficiency in Outlook

Proficiency in Adobe Acrobat

Job description

Part-Time Temporary Administrative Assistant

Job Description

Position: On-site Administrative Assistant

Approximately 12 Months

Work Environment

• Job Trailer
• Construction Job Site
• Various personalities-
• Office/client executives
• Government representatives
• Construction workers
  

Position Description (Office Manager)

• Maintain files, logs & logins (electronically & manually)
• Write and prepare meeting minutes/agendas
• Write letters, emails & correspondence on behalf of Project Managers
• Prepare spreadsheets from pre-made templates & occasionally from scratch
• Daily weather reports
• Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
• Maintain contacts in Outlook
• Introduce subcontractor safety & violation programs to subcontractors
• Help keep the job trailer office clean and organized, stocked with supplies including food
• Multiple other tasks as assigned
• Computer Skills (Mandatory)
• Excel - Daily use, must be able to work from a template or begin from scratch
• Simple formulas
• Formatting (lines, colors, etc)
• Word - Daily use, must be able to work from a template or begin from scratch
• Formatting (lines, colors, etc)
• Outlook - Email – Compose on behalf of project managers
• Contact updating
• Scheduling meetings & calendar
• Adobe Acrobat
• Convert to PDF
• Print/Save to PDF
• Combine multiple PDF files into one