On-Site Construction Admin & Billing Specialist

EMCOR Group, Inc.; Edmond (OK); On-site; USD 40,000 - 56,000; Full time

Job summary

EMCOR Group, Inc. is seeking a Site Administrator for a job-site in Stillwater, OK. The role combines office administration with processing tasks on-site to support project activities.

The position entails preparing time sheets, billing support, expense processing, and coordinating with foremen and staff to ensure accurate documentation and smooth operations at the job site. This role requires strong organizational and communication skills and a positive demeanor.

Qualifications

• Associates Degree in business administration, safety or related field preferred.
• Strong interpersonal communication, attention to detail, organization, and follow-up skills.
• Computer skills to include MS Word, Excel, Outlook, database management.

Responsibilities

• Type daily T&M time sheets by cost code from foreman time sheets.
• Prepare weekly time and per diem sheets and process time off requests.
• Create cost codes as needed.
• Order construction consumables, materials and safety supplies.
• Compile signed time sheets for billing.
• Assist with preparing billing invoices.
• Prepare expense forms.
• Assist employees with questions about pay stubs, insurance, 401k or HR questions.
• Approve invoices in document management.
• Run cost reports in Timberline.

Skills

Interpersonal communication

Attention to detail

Organization

Follow-up skills

Education

Associate degree

Tools

MS Word

Excel

Outlook

Database management

Job description

EMCOR Group, Inc. is seeking a Site Administrator for a job-site in Stillwater, OK. The role combines office administration with processing tasks on-site to support project activities.

The position entails preparing time sheets, billing support, expense processing, and coordinating with foremen and staff to ensure accurate documentation and smooth operations at the job site. This role requires strong organizational and communication skills and a positive demeanor.