Site Administrator - Stillwater, OK

EMCOR Group, Inc.; Edmond (OK); On-site; USD 40,000 - 56,000; Full time

Job summary

EMCOR Group, Inc. is seeking a Site Administrator for a job-site in Stillwater, OK. The role combines office administration with processing tasks on-site to support project activities.

The position entails preparing time sheets, billing support, expense processing, and coordinating with foremen and staff to ensure accurate documentation and smooth operations at the job site. This role requires strong organizational and communication skills and a positive demeanor.

Qualifications

• Associates Degree in business administration, safety or related field preferred.
• Strong interpersonal communication, attention to detail, organization, and follow-up skills.
• Computer skills to include MS Word, Excel, Outlook, database management.

Responsibilities

• Type daily T&M time sheets by cost code from foreman time sheets.
• Prepare weekly time and per diem sheets and process time off requests.
• Create cost codes as needed.
• Order construction consumables, materials and safety supplies.
• Compile signed time sheets for billing.
• Assist with preparing billing invoices.
• Prepare expense forms.
• Assist employees with questions about pay stubs, insurance, 401k or HR questions.
• Approve invoices in document management.
• Run cost reports in Timberline.

Skills

Interpersonal communication

Attention to detail

Organization

Follow-up skills

Education

Associate degree

Tools

MS Word

Excel

Outlook

Database management

Job description

About Us

We perform installation, rigging, millwrighting, and maintenance for manufacturing and industrial markets across the Southeast.

Job Summary

Southern Industrial Constructors, Inc. is seeking a Site Administrator for a job-site located in Stillwater, OK. Performs both Office Administration and processing functions in an office or client site setting.

#SIC

#LI-SW1

#LI-onsite

Essential Duties & Responsibilities

• Type daily T&M time sheets by cost code from the foreman time sheets.
• Prepare weekly group time and per diem sheets and process time off requests.
• Create cost codes as needed.
• Order miscellaneous construction consumables, materials and safety supplies.
• Compile all signed time sheets for billing.
• Assist with preparing billing invoices.
• Prepare credit card and cash expense forms.
• Assist employees with questions (accessing pay stubs, insurance, 401k or other miscellaneous HR questions).
• Approving invoices in document management.
• Run various cost reports as needed in Timberline.
• May need to pick up hot items from Lowes, Fastenal, etc.
• Other duties as assigned.

Qualifications

• Conduct business and interactions with a positive attitude that projects the highest levelof professionalism.
• Associates Degree in business administration, safety or related field preferred.
• Computer skills to include MS Word, Excel, Outlook, database management.
• Basic clerical skills to include data entry, report preparation, file maintenance, scheduling appointments, and preparing invoices/bills for payment.
• Strong interpersonal communication, attention to detail, organization, and follow-up skills.
• Clear driving record

#sic

Work Environment

Conditions include working in an office, with occasional entry into shop, busy traffic areas, and warehouses. Occasional exposure to dirt, dust, grease, oil, vibrations, and adverse weather conditions. Must be able to safely access all areas of property. Must be able to effectively use any required PPE equipment. Potential Jobsite Visits.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affiantative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.