On-Site Bookkeeper & Administrative Assistant

Girls Leadership Academy of Wilmington; Wilmington (NC); On-site; USD 40,000 - 45,000; Full time

Job summary

Beacon Education is seeking a Bookkeeper and Administrative Assistant to support the leadership team and multiple campuses, including GLOW Academy and Spark Academy. The role covers finance, HR, admissions, and operations, with a focus on accuracy and confidentiality.

On-site at the Beacon Education office on GLOW Academy’s campus in Wilmington, NC, with occasional site visits to Spark Academy. Responsibilities include coordinating invoicing, reconciliations, onboarding, and records management.

Qualifications

• Bachelor’s degree preferred; equivalent combination of education and experience considered.
• Previous administrative, Finance, HR, operations, or office management experience.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with HRIS, payroll, or accounting systems preferred.
• Ability to handle sensitive and confidential information with discretion.
• Successful completion of a required background check is a condition of employment.
• Possession of a valid TB test issued by the local county board of health or recognized medical authority is required for employment.

Responsibilities

• Manage and coordinate finance and information inboxes; respond to inquiries.
• Prepare weekly AP documentation for Beacon Education, GLOW Academy, Spark Academy.
• Coordinate monthly reconciliations and supporting docs.
• Assist Finance Manager with bookkeeping tasks.
• Coordinate sales tax reimbursement claims and records.
• Maintain organized electronic and physical records; support special projects.
• Prepare offer letters and onboarding docs; coordinate onboarding via BambooHR.
• Communicate onboarding requirements and deadlines to new hires.
• Manage employment verification, background checks, and new hire reporting.

Skills

Organizational skills

Communication skills

MS Office & Google Workspace

HRIS / Payroll / Accounting systems

Discretion with confidential info

Background check

TB test

Education

Bachelor’s degree preferred

Equivalent education/experience

Tools

HRIS

Payroll systems

Accounting software

Job description

Beacon Education is seeking a Bookkeeper and Administrative Assistant to support the leadership team and multiple campuses, including GLOW Academy and Spark Academy. The role covers finance, HR, admissions, and operations, with a focus on accuracy and confidentiality.

On-site at the Beacon Education office on GLOW Academy’s campus in Wilmington, NC, with occasional site visits to Spark Academy. Responsibilities include coordinating invoicing, reconciliations, onboarding, and records management.