Finance & Admin Specialist: Bookkeeper & HR/Admissions

Girls Leadership Academy of Wilmington; Fairlawn (NC); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Long-term disability insurance

Life insurance

401(k) with employer match

Paid sick leave

Paid annual leave

Paid personal leave

Discounted childcare at Spark Academy

Job summary

Beacon Education is seeking a Bookkeeper and Administrative Assistant to support the leadership team across finance, HR, admissions, and operations for GLOW Academy and Spark Academy in Wilmington, NC. The role is primarily on-site with occasional visits to Spark Academy and limited remote work.

Responsibilities include managing finance inboxes, AP documentation, reconciliations, and onboarding processes, while maintaining confidentiality and accuracy.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• Experience in admin, finance, HR, operations, or office management.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with HRIS, payroll, or accounting systems preferred.
• Ability to handle sensitive and confidential information with discretion.
• Successful completion of a required background check is a condition of employment.
• Possession of a valid TB test issued by county health authority is required for employment.

Responsibilities

• Manage shared finance and information inboxes and respond to inquiries.
• Prepare weekly accounts payable documentation for Beacon Education, GLOW Academy, and Spark Academy.
• Coordinate monthly credit card and purchase order reconciliations and documentation.
• Support Finance Manager in bookkeeping functions and tasks.
• Coordinate sales tax reimbursement claims and related recordkeeping.
• Maintain organized electronic and physical records.
• Support special projects and operational initiatives.

Skills

Organizational skills

Communication skills

Attention to detail

Confidentiality

Education

Bachelor’s degree preferred; related field

Tools

Microsoft Office

Google Workspace

HRIS/Payroll systems

Accounting systems

Job description

Beacon Education is seeking a Bookkeeper and Administrative Assistant to support the leadership team across finance, HR, admissions, and operations for GLOW Academy and Spark Academy in Wilmington, NC. The role is primarily on-site with occasional visits to Spark Academy and limited remote work.

Responsibilities include managing finance inboxes, AP documentation, reconciliations, and onboarding processes, while maintaining confidentiality and accuracy.