On-Site Bilingual Office Coordinator (Spanish/English)

Safety Worxs, LLC; Taylor (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Employer-paid medical coverage

Dental and vision insurance

Short-Term and Long-Term Disability

Job summary

Safety Worxs, LLC is seeking an on-site Spanish bilingual Office Coordinator in Taylor, TX. This role coordinates and supports daily administrative operations, serving as the central point of contact between field personnel, site leadership, and safety management.

You will guide an admin team and handle day-to-day tasks with a service-minded approach. The position requires 3+ years in office administration, strong organization, and proficiency in Microsoft Office.

Qualifications

• Bilingual in English and Spanish (required).
• Minimum of 3 years of experience in office administration or related role.
• Strong organizational skills to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, especially Excel, Outlook, Word, and Teams.
• Punctual, reliable, and able to start at 6:00 AM.

Responsibilities

• Coordinate and oversee the daily administrative operations of the project office to support efficient site operations.
• Organize daily office priorities, assignments, and workflows based on project and site needs.
• Provide day-to-day guidance, training, and support to administrative staff assigned to the project.
• Serve as a primary administrative point of contact for field personnel, project leadership, and internal departments.
• Collect, track, review, and submit safety, workforce, and operational data using Excel and company/client systems.
• Review safety documentation, reports, and project paperwork for completeness and accuracy before submission.
• Maintain organized electronic and physical records per company/project requirements.
• Track and report daily employee and contractor headcounts and workforce information.
• Follow up with field personnel to obtain missing documentation and information.
• Support onboarding of new employees assigned to the project, including explaining procedures and workflows.
• Identify opportunities to improve administrative processes and reporting efficiency.

Skills

Bilingual English/Spanish

Organizational skills

Detail-oriented

Communication skills

Proactive

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft Teams

Job description

Safety Worxs, LLC is seeking an on-site Spanish bilingual Office Coordinator in Taylor, TX. This role coordinates and supports daily administrative operations, serving as the central point of contact between field personnel, site leadership, and safety management.

You will guide an admin team and handle day-to-day tasks with a service-minded approach. The position requires 3+ years in office administration, strong organization, and proficiency in Microsoft Office.