On-Site Bilingual HR & People Advisor

Maersk; Whitestown (IN); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k + Company Match

Employee Assistance Program

Paid Time Off

Flexible Work Schedules

Job summary

Maersk Logistics & Services USA, Inc. in Whitestown, IN seeks an on-site HR Administrative Assistant to support employees and the HR Department in a variety of tasks.

The role involves data entry, onboarding, and coordinating HR processes to keep records accurate. Responsibilities include recording employee details in the database, processing promotions, setting up new hires in HRIS and timekeeping systems, maintaining files, handling background checks, and communicating offer and onboarding

Qualifications

• Spanish language required for communication with candidates and employees.
• HS diploma or GED completed and acceptable for HR administrative tasks.
• 1–2 years of HR experience or exposure, with discretion handling confidential data.

Responsibilities

• Record employee information in the database, including personal data, compensation, benefits, tax data, transfers and terminations.
• Process promotions and pay increases; ensure timely updates in HR systems.
• Coordinate new hire setup, enter employees into HRIS and timekeeping systems.
• Maintain employee files and provide data for payroll and reporting.
• Prepare offer letters and communicate onboarding details to candidates.
• Conduct background checks and drug screens; notify management of clearance.
• Serve as main HR contact for employee questions and inquiries.
• Process termination paperwork and compile personnel reports.
• Upload documents to HRIS and manage physical filing as required.

Skills

Bilingual: Spanish

Confidentiality

HR data entry

Education

High school diploma or GED

Tools

Word

Excel

Outlook

HRIS systems

Job description

Maersk Logistics & Services USA, Inc. in Whitestown, IN seeks an on-site HR Administrative Assistant to support employees and the HR Department in a variety of tasks.

The role involves data entry, onboarding, and coordinating HR processes to keep records accurate. Responsibilities include recording employee details in the database, processing promotions, setting up new hires in HRIS and timekeeping systems, maintaining files, handling background checks, and communicating offer and onboarding