On-Site Bid Coordinator - Construction Bidding & Admin

Quanta Services, Inc.; Quinlan (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical Coverage

Prescription Drug Coverage

Dental & Vision Coverage

HSAs and FSAs

401(k) with Company Match

Life & Disability Insurance

Employee Assistance Program (EAP)

Voluntary Benefits

Quanta Cares

Job summary

Irby Construction Company, a Quanta Services company, is seeking a detail-oriented Bid Clerk to support bidding and proposal activities. You will organize bid documents, maintain records, and distribute bid materials to ensure timely deadlines are met.

Work closely with estimators, project teams, and operations to keep bid information accurate and accessible. The role emphasizes attention to detail, strong administrative skills, and effective communication in a deadline-driven environment.

Qualifications

• High school diploma or equivalent required; coursework in business, administration, construction, accounting preferred.
• Prior clerical or administrative experience in estimating, bid coordination, construction, or office roles preferred; entry-level considered.
• Must be comfortable working on Windows and Mac operating systems.
• Basic proficiency with Microsoft Office and ability to learn bidding/estimating/document-management systems.
• Strong attention to detail and organizational skills with ability to maintain bid records and follow processes.
• Effective written and verbal communication and customer-service mindset when supporting internal teams and external contacts.
• Ability to manage multiple tasks, prioritize requests, and meet deadlines in a fast-paced environment.
• Construction, utility, estimating, proposal, or bidding experience preferred but not required.

Responsibilities

• Assist with organizing and tracking bid opportunities, proposals, and related records.
• Prepare and distribute bid packages, specifications, drawings, forms, and bid-related materials.
• Maintain bid logs, calendars, and tracking spreadsheets for deadlines.
• Enter bid, vendor, subcontractor, and admin data in company systems and logs.
• Distribute bid documents received via email or portals to appropriate parties.
• Support email communication and follow-up with internal teams and external contacts.
• Maintain organized bid files and related documentation.
• Assist estimators and project teams by routing RFIs, addenda, and materials to the right people.
• Verify forms and attachments are included for proposals and submissions.

Skills

Attention to detail

Organizational skills

Effective communication

Multitasking

Independent yet collaborative

Education

High school diploma or equivalent

Coursework in business/administration/construction

Tools

Microsoft Office

Mac and Windows proficiency

Job description

Irby Construction Company, a Quanta Services company, is seeking a detail-oriented Bid Clerk to support bidding and proposal activities. You will organize bid documents, maintain records, and distribute bid materials to ensure timely deadlines are met.

Work closely with estimators, project teams, and operations to keep bid information accurate and accessible. The role emphasizes attention to detail, strong administrative skills, and effective communication in a deadline-driven environment.