Pre-Construction Services Coordinator I (Richland, MS)

Irby Construction Company; Richland (MS); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision coverage

HSA & FSA options

401(k) with company match

Life & disability insurance

EAP program

Voluntary benefits

Employee discounts

Job summary

Irby Construction Company is seeking an entry-level Pre-Construction Services Coordinator I in Richland, MS. You will support bid preparation, document organization, and pre-bid coordination under supervision.

You will input data in Salesforce and estimating tools, track deadlines, and assist with proposals, COI and vendor compliance, and subcontract coordination.

Qualifications

• Education in construction management, engineering or business; experience can substitute.
• 0–2 years in construction, project coordination, or office administration.
• Proficiency in MS Office; willingness to learn Salesforce and estimating tools.

Responsibilities

• Collect, organize, and maintain bid documents with version control.
• Input bid data in Salesforce, estimating software, and cost databases.
• Keep bid calendar and pursuit logs; manage deadlines and schedules.
• Attend virtual meetings; record proceedings and share with team.
• Coordinate pre-bid site visits and information sharing with Field Ops.
• Assist in preparing client proposals and qualification packages.
• Submit T&C packages to Legal for review and track items to closure.
• Manage COI requests and vendor compliance documentation.
• Support subcontracts, bonding processes, and JDE data entry.
• Update estimating databases with lessons learned from closed projects.

Skills

Organizational discipline

Attention to detail

Clear communication

Deadline management

Team collaboration

Education

Associate or Bachelor's degree in Construction Management, Engineering, Business or related field

Tools

MS Office

Salesforce

HCSS HeavyBid

InEight

Avetta

ISN

EcoSys

JDE

Job description

About Us

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform. Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field. When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews. Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR). Build your career at Irby Construction.

About This Role

The Pre-Construction Services Coordinator I supports the Pre-Construction Services team in bid preparation, proposal development, document organization, and pre-bid coordination. This role provides the organizational and administrative foundation of the team and works under the direct guidance of the Pre-Construction Services Manager or senior team members. This is the entry point into the Pre-Construction Services career track. Progression to Coordinator II requires demonstrated proficiency in core coordinator processes, platform management, and independent execution of assigned responsibilities.

What You'll Do

• Collect, organize, and maintain bid documents, drawings, specifications, and RFP materials with accurate version control, under direction.
• Input and maintain bid data in Salesforce, estimating software, and cost databases.
• Maintain bid calendar and pursuit tracking logs; manage submission deadlines and internal documentation schedules.
• Track pre-bid meetings and invitations in Salesforce; attend virtual Teams meetings and record proceedings as requested.
• Receive and manage pre-bid site visit invitations; coordinate information sharing with Field Operations.
• Assist in preparing and compiling client proposals, qualification packages, and pursuit materials.
• Submit Terms & Conditions (T&C) packages to Legal for review; incorporate redlines and track outstanding items to closure.
• Manage Certificates of Insurance (COI) requests and documentation for active pursuits.
• Support prequalification submissions and maintain vendor compliance platforms (Avetta, ISN, and similar).
• Support bid bond and performance bond processes; coordinate with bonding agents and track deadlines.
• Assist with subcontractor agreement coordination, tracking, and filing.
• Provide JDE data entry support for pre-construction and field operations requests.
• Support updates to estimating databases with validated actuals from closed projects (lessons-learned / PC9 process).

What You'll Bring

• Education: Associate's or Bachelor's degree in Construction Management, Engineering, Business, or a related field preferred; relevant experience may substitute.
• Experience: 0-2 years; construction, project coordination, or office administration experience preferred.
• Technical Skills: Proficiency in MS Office Suite required. Willingness to learn Salesforce, estimating software (HCSS HeavyBid, InEight, or equivalent), vendor compliance platforms (Avetta, ISN), EcoSys, and JDE.
• Preferred Certifications: AACE Student or Associate membership a plus.
• Other Requirements: Valid Driver's License required.
• Key Competencies: Organizational discipline, attention to detail, clear communication, deadline management, team collaboration.

Travel Requirements

• Position is based at Irby Construction, 318 Old Hwy 49 South, Richland, MS 39218.
• Travel is rare - primarily industry conferences (e.g., ESG, Avetta, ISN events) as directed.

Physical Qualifications

• Stationary position: Frequently (office-based with occasional field visits).
• Pushing / Pulling / Reaching: Seldom.
• Climbing / Kneeling / Grabbing / Bending: Seldom.
• Lift / Carry: Up to 30 lbs.

Career Path

Pre-Construction Services Coordinator I -> Pre-Construction Services Coordinator II -> Pre-Construction Services Manager

What You'll Get

• Comprehensive Medical Coverage – Multiple BCBS medical plan options, all with in-network preventive care covered at no cost, the same nationwide provider network, and access to virtual care for primary care, dermatology, general medical needs, and mental health support.
• Prescription Drug Coverage included with all medical plans, plus tools and advocacy support to help manage healthcare costs.
• Dental & Vision Coverage – Dental plans with 100% coverage for preventive care and orthodontia options for adults and children, plus vision coverage with annual exams and frame allowances.
• Health Savings & Flexible Spending Accounts – HSA options with Fidelity, Healthcare FSA, Limited Purpose FSA, and Dependent Care FSA (up to $7,500) to help you save on eligible healthcare and dependent expenses.
• 401(k) Retirement Plan with Company Match – Immediate eligibility and vesting, with a company match of 100% on the first 3% and 50% on the next 3% (up to 4.5% total match).
• Life & Disability Insurance – Company-paid basic life and AD&D coverage, plus optional supplemental life insurance for employees and dependents. Short-term and long-term disability coverage helps protect your income if you’re unable to work due to illness or injury.
• Employee Assistance Program (EAP) – Confidential mental health, financial, family, and wellbeing support available at no cost to you and your household.
• Voluntary Benefits – Optional accident, hospital indemnity, critical illness, identity theft protection, pet insurance, home/auto insurance, and long-term care coverage.
• Employee Discounts & Community Support – Access to exclusive employee discounts and participation in Quanta Cares, a disaster relief fund supporting employees and families during times of need.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.