On-Site Administrative Specialist, Program Office

DarkStar Intelligence LLC.; Virginia; On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) retirement plan options

Paid time off

Job summary

DarkStar Intelligence seeks a detail-oriented Administrative Assistant to provide on-site administrative support to the PM MAGTF C2 program office, reporting to the MAGTF C2 Administrative Officer. The role focuses on sustaining day-to-day operations, managing action items, and maintaining official electronic program files.

The selected candidate will deliver daily morning reports, handle calendar management for the PM and DPM, and support vendor/user access and travel review processes.

Qualifications

• Must pass a T-1 (NACI) background investigation for a CAC; if no CAC, a DBID card for base access.
• 4 years of experience.
• Minimum Education: High school/Associate's (Associate's preferred).

Responsibilities

• Provide on-site administrative services to the PM MAGTF C2 program office, reporting to the PM MAGTF C2 administrative officer.
• Organize, review, and manage action items in the action tracking database and post status to the PM MAGTF C2 SharePoint site.
• Maintain all electronic official program documents and files for the PM/DPM and staff.
• Populate and monitor daily morning reports and deliver them to the government administrative officer or morning report coordinator.
• Perform daily calendar management for the PM and DPM; monitor schedule, meeting, and conference room requests.
• Maintain government organizational charts and personnel counts (BIC numbers).
• Review DTS travel request forms to ensure requirements are met.
• Assist with the new-employee check-in process (seat/phone assignments, portal roster, supplies).
• Submit DISS requests for government personnel and SAAR forms for government and support contractors.
• Use DON ETMS2 to review external taskers, recommend internal routing, and track/consolidate/submit responses for PM approval.

Education

High school/Associate's

Job description

DarkStar Intelligence seeks a detail-oriented Administrative Assistant to provide on-site administrative support to the PM MAGTF C2 program office, reporting to the MAGTF C2 Administrative Officer. The role focuses on sustaining day-to-day operations, managing action items, and maintaining official electronic program files.

The selected candidate will deliver daily morning reports, handle calendar management for the PM and DPM, and support vendor/user access and travel review processes.