Administrative Assistant, Junior

DarkStar Intelligence LLC.; Woodbridge (VA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical coverage

PTO & holidays

401(k) plan

Professional development

Job summary

DarkStar Intelligence LLC seeks a detail-oriented Administrative Assistant to provide on-site administrative support to the PM MAGTF C2 program office, reporting to the MAGTF C2 Administrative Officer.

This role maintains day-to-day operations, manages action items, and handles travel reviews and personnel processing.

Qualifications

• 4 years of experience in an administrative role.
• High school diploma or Associate's degree (Associate's preferred).

Responsibilities

• Provide on-site administrative services to the PM MAGTF C2 program office, reporting to the PM MAGTF C2 administrative officer.
• Organize and manage action items in the action tracking database and post status to SharePoint.
• Maintain electronic official program documents and files for PM/DPM and staff.
• Populate and monitor daily morning reports and deliver them to the government admin officer or morning report coordinator.
• Perform daily calendar management for the PM and DPM; monitor schedules and conference room requests.
• Maintain government organizational charts and personnel counts (BIC numbers).
• Review DTS travel request forms to ensure requirements are met.
• Assist with new-employee check-in (seat/phone assignments, roster, supplies).
• Submit DISS requests for government personnel and SAAR forms for government and support contractors.
• Use DON ETMS2 to review external taskers and track responses for PM approval.

Skills

Administrative support

Calendar management

Document management

Education

High school/Associate's

Job description

Description

DarkStar Intelligence seeks a detail-oriented Administrative Assistant to provide expert on-site administrative support to the PM MAGTF C2 program office, reporting to the MAGTF C2 Administrative Officer. This position focuses on sustaining the day-to-day administrative operations that keep the program office running efficiently. The selected candidate will manage action items, maintain official electronic program files, deliver daily morning reports, and perform calendar management for the Program Manager and Deputy Program Manager. This role supports the full administrative lifecycle, including DTS travel reviews, organizational chart maintenance, employee check-in processing, DISS and SAAR submissions, and ETMS2 tasker routing and tracking.

Note: This position is contingent upon contract award

Responsibilities

• Provide on-site administrative services to the PM MAGTF C2 program office, reporting to the PM MAGTF C2 administrative officer.
• Organize, review, and manage action items in the action tracking database and post status to the PM MAGTF C2 SharePoint site.
• Maintain all electronic official program documents and files for the PM/DPM and staff.
• Populate and monitor daily morning reports and deliver them to the government administrative officer or morning report coordinator.
• Perform daily calendar management for the PM and DPM; monitor schedule, meeting, and conference room requests.
• Maintain government organizational charts and personnel counts (BIC numbers).
• Review DTS travel request forms to ensure requirements are met.
• Assist with the new-employee check-in process (seat/phone assignments, portal roster, supplies).
• Submit DISS requests for government personnel and SAAR forms for government and support contractors.
• Use DON ETMS2 to review external taskers, recommend internal routing, and track/consolidate/submit responses for PM approval.

Requirements

• Must pass a T-1 (NACI) background investigation for a CAC; if no CAC, a DBID card for base access
• 4 years of experience
• Minimum Education: High school/Associate's (Associate's preferred)

Who We Are

DarkStar Intelligence delivers mission-critical support to national security operations across intelligence, cybersecurity, technology, and operational support domains. We partner with government customers to strengthen decision advantage, enhance operational readiness, and advance mission success in complex and evolving threat environments.

Why Work at DarkStar

At DarkStar Intelligence, you’ll contribute directly to high-impact national security missions while growing your professional capabilities in a collaborative, performance-driven environment. We offer competitive compensation, comprehensive benefits, and opportunities for continuous development within a mission-focused team culture.

ADA Accommodations Statement

DarkStar Intelligence is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with applicable laws.

Equal Employment Opportunity Statement

DarkStar Intelligence is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable federal, state, or local law.

E-Verify Participation

DarkStar Intelligence participates in the federal E-Verify program to confirm employment eligibility of all newly hired employees in accordance with applicable law.

Benefits Overview

• Medical, dental, and vision coverage
• Paid time off (PTO) and holidays
• 401(k) retirement plan options
• Professional development and training opportunities