On-Site Administrative Specialist – Environmental Programs

BB&E Consulting Engineers and Professionals; Fairfield (CA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Discretionary bonus

Medical, Dental, and Vision Insurance

401(k) with employer match

Paid holidays

Tuition reimbursement

Job summary

BB&E Consulting Engineers and Professionals seeks an Administrative Support Specialist to join our team, providing essential support on-site at Travis AFB, CA for the environmental restoration program. The role emphasizes detail orientation, clear communication, and rigorous documentation management to meet government standards.

Candidates should be highly proficient with MS Office, SharePoint, and Adobe Acrobat, capable of coordinating meetings, preparing reports, newsletters, and project

Qualifications

• Ten years of administrative experience required.
• Five years of administrative work with an Associate's Degree preferred.
• Three years of administrative work with a Bachelor's Degree.
• High School Diploma or equivalent required.

Responsibilities

• Communicate scientific or technical information by telephone, in written form, email, and in person.
• Manage meeting logistics and prepare minutes and action items reports.
• Prepare and coordinate status reports to supervisor and government POC(s) in written form and email.
• Experience in using computer hardware, peripherals, and standard computer software programs such as Microsoft Office Applications, SharePoint, and Adobe Acrobat (PDF Editor & Creator).
• Demonstrate a high level of proficiency in the use of the English Language in oral and written format.
• Organize and prioritize multiple tasks, maintain records, and work with interruptions to accomplish work.
• Observe, receive, obtain, and integrate information from multiple sources to consolidate and format.
• Provide quality control for work products and resolve any issues identified.
• Coordinate/create project documentation that complies with business rules and governing standards.
• Consolidate input from AFCEC/CZP Branch staff for monthly newsletters.
• Incorporate all comments and submit the newsletter to the Government upon approval.
• Consolidate AFCEC/CZP Branch inputs for WARS prepared in accordance with (IAW) the AFCEC/CZP Business Rule on weekly/monthly activity report.
• Consolidate information to prepare a weekly quad chart containing items of importance.

Skills

Office communication

Meeting coordination

MS Office proficiency

SharePoint

Adobe Acrobat

Time management

Written communication

Self-starter

Education

High School Diploma or equivalent

Associate's Degree

Bachelor's Degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Adobe Acrobat

InDesign

Photoshop

Illustrator

Job description

BB&E Consulting Engineers and Professionals seeks an Administrative Support Specialist to join our team, providing essential support on-site at Travis AFB, CA for the environmental restoration program. The role emphasizes detail orientation, clear communication, and rigorous documentation management to meet government standards.

Candidates should be highly proficient with MS Office, SharePoint, and Adobe Acrobat, capable of coordinating meetings, preparing reports, newsletters, and project