Administrative Support Specialist

BB&E Consulting Engineers and Professionals; Fairfield (CA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Discretionary bonus

Medical, Dental, and Vision Insurance

401(k) with employer match

Paid holidays

Tuition reimbursement

Job summary

BB&E Consulting Engineers and Professionals seeks an Administrative Support Specialist to join our team, providing essential support on-site at Travis AFB, CA for the environmental restoration program. The role emphasizes detail orientation, clear communication, and rigorous documentation management to meet government standards.

Candidates should be highly proficient with MS Office, SharePoint, and Adobe Acrobat, capable of coordinating meetings, preparing reports, newsletters, and project

Qualifications

• Ten years of administrative experience required.
• Five years of administrative work with an Associate's Degree preferred.
• Three years of administrative work with a Bachelor's Degree.
• High School Diploma or equivalent required.

Responsibilities

• Communicate scientific or technical information by telephone, in written form, email, and in person.
• Manage meeting logistics and prepare minutes and action items reports.
• Prepare and coordinate status reports to supervisor and government POC(s) in written form and email.
• Experience in using computer hardware, peripherals, and standard computer software programs such as Microsoft Office Applications, SharePoint, and Adobe Acrobat (PDF Editor & Creator).
• Demonstrate a high level of proficiency in the use of the English Language in oral and written format.
• Organize and prioritize multiple tasks, maintain records, and work with interruptions to accomplish work.
• Observe, receive, obtain, and integrate information from multiple sources to consolidate and format.
• Provide quality control for work products and resolve any issues identified.
• Coordinate/create project documentation that complies with business rules and governing standards.
• Consolidate input from AFCEC/CZP Branch staff for monthly newsletters.
• Incorporate all comments and submit the newsletter to the Government upon approval.
• Consolidate AFCEC/CZP Branch inputs for WARS prepared in accordance with (IAW) the AFCEC/CZP Business Rule on weekly/monthly activity report.
• Consolidate information to prepare a weekly quad chart containing items of importance.

Skills

Office communication

Meeting coordination

MS Office proficiency

SharePoint

Adobe Acrobat

Time management

Written communication

Self-starter

Education

High School Diploma or equivalent

Associate's Degree

Bachelor's Degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Adobe Acrobat

InDesign

Photoshop

Illustrator

Job description

ADMINISTRATIVE SUPPORT SPECIALIST

BB&E is an employee-owned full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors.

Position Summary

BB&E is seeking a dynamic and detail-oriented Administrative Support Specialist to join our team, to support the environmental restoration program on-site at Travis AFB, CA.

Job Duties & Responsibilities

• Communicate scientific or technical information by telephone, in written form, email, and in person
• Manage meeting logistics that includes organizing and preparing meeting materials, facilitating/briefing meetings, and preparing meeting minutes and action items reports
• Prepare and coordinate status reports to supervisor and government POC(s) in written form and email
• Experience in using computer hardware, peripherals, and standard computer software programs such as Microsoft Office Applications, SharePoint, and Adobe Acrobat (PDF Editor & Creator)
• Demonstrate a high level of proficiency in the use of the English Language in oral and written format
• Organize and prioritize multiple tasks, maintain records, and work with interruptions to accomplish work
• Observe, receive, obtain, and integrate information from multiple sources to consolidate and format
• Provide quality control for work products and resolve any issues identified
• Coordinate/create project documentation that complies with business rules and governing standards
• Consolidate input from AFCEC/CZP Branch staff for monthly newsletters
• Incorporate all comments and submit the newsletter to the Government upon approval
• Consolidate AFCEC/CZP Branch inputs for WARS prepared in accordance with (IAW) the AFCEC/CZP Business Rule on weekly/monthly activity report
• Consolidate information to prepare a weekly quad chart containing items of importance

Key Qualifications

• U.S. Citizenship is required. The ability to obtain/maintain a NACI/CAC is required.
• Knowledge and Competencies
• Office communication, verbally or in written format
• Meeting preparation, coordination, and execution
• Proficient with the entire Microsoft Office suite including Microsoft Word, Excel, PowerPoint and Outlook in addition to Adobe Acrobat, InDesign, Photoshop, and Illustrator
• Time management
• Strong Communication Skills: Excellent verbal and written communication skills
• Software: Proficiency using MS Office Suite Applications, SharePoint, and Adobe Acrobat
• Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously

Experience & Education

• Experience
• Must have at least ten (10) years of experience in administrative work with a High School Diploma or equivalent
• At least five (5) years of experience in administrative work with an Associate's Degree
• At least three (3) years of experience in administrative work with a Bachelor's Degree.
• Education: A minimum of a High School Diploma or equivalent is required

Physical Requirements

• Ability to stand, walk, and sit for long periods of time
• Ability to talk or hear, both in person and by telephone
• Ability to use hands to handle or feel objects or controls and reach with hands and arms.
• Regularly required to stoop, kneel, bend, crouch
• Ability to lift up to 25 pounds

Compensation, Benefits & Perks

• Compensation Range: $60k-70k
• Competitive compensation packages
• Participation in the Employee Stock Ownership Plan - BB&E is 100% employee-owned!
• Discretionary bonus
• *Medical, Dental, and Vision Insurance with health care concierge
• *Employer provided Short-Term & Long-Term disability
• *Employer provided Life insurance
• *Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits
• *Generous PTO plus 11 paid holidays
• Traditional & Roth 401(k) options with fully vested employer match
• Tuition reimbursement & professional development
• Employee referral program
• Employee discounts
• Employee Assistance Program (EAP)
• Pet insurance discount
• Applies only to full-time employees

BB&E is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

BB&E supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on several factors, including job responsibilities, relevant experience, education, certifications, technical skills, security clearance status, geographic location, market conditions, internal equity, and contract-specific requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process