On-Site Administrative & Operations Specialist

WellsColeman; Richmond (VA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance (medical, dental, and

Retirement plan benefits

Generous paid time off

Dress for your day policy

Family events

Coaching/mentorship

Job summary

WellsColeman, a Richmond-based business advisory, tax, and accounting firm, is seeking an Administrative Assistant to support the Firm Administrator and Partners. The role focuses on administrative operations, accounts receivable, tax processing support, and front desk assistance as needed.

This on-site position requires 40 hours per week in our Richmond office, with additional Saturday hours during the Spring tax season (Feb–Apr).

Qualifications

• Minimum of 2 years of experience in an administrative, billing or office support role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) required.
• Strong communication and organization skills with attention to detail.

Responsibilities

• Update and maintain firm documents.
• Organize and manage client data and files.
• Assist with processing of tax returns including scanning, labeling, printing and assembling.
• Assist with planning and executing firm events, trainings, and special projects.
• Provide administrative support to Firm Leadership and Operations as needed.
• Serve as a backup to the receptionist during lunch, time off, and opening/closing as needed.

Skills

Proactive communication

Deadline-driven

Multitasking

Teamwork

Attention to detail

Education

High School Diploma or GED

College degree preferred

Tools

Microsoft Office

Excel

Word

Outlook

Job description

WellsColeman, a Richmond-based business advisory, tax, and accounting firm, is seeking an Administrative Assistant to support the Firm Administrator and Partners. The role focuses on administrative operations, accounts receivable, tax processing support, and front desk assistance as needed.

This on-site position requires 40 hours per week in our Richmond office, with additional Saturday hours during the Spring tax season (Feb–Apr).